Project Coordinator

Avertra Corp; Dubai; On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company seeks an Arabic-speaking Project Coordinator for a fully onsite role in Dubai. This position involves day-to-day project coordination, supporting IT and digital transformation initiatives, and engaging with stakeholders to ensure project success. Join a global team and contribute to solving complex challenges in a dynamic environment.

Benefits

Global family of passionate people

Empowerment to drive change and innovate

Investment in professional development

Qualifications

• 2-4 years of experience in a Project Coordination or Junior PMO role.
• Experience supporting large-scale IT or digital transformation projects.
• Hands-on experience with project management software.

Responsibilities

• Coordinate day-to-day project activities across teams and stakeholders.
• Manage project documentation, including minutes, action items, and timelines.
• Support Project Managers in executing IT and digital transformation projects.

Skills

Effective Communication

Organizational Skills

Problem-Solving

Attention to Detail

Technical Proficiency

Client-facing Skills

Education

Bachelor's degree in Business Administration, Management Information Systems, or a related field

Tools

Jira

Aha!

Microsoft Project

Excel

Job description

Job Summary:

We are seeking a Arabic-speaking Project Coordinator who has a strong grasp of the project lifecycle organizational discipline and a proactive mindset ready to thrive in a high-paced client-facing environment.
This is a fully onsite role requiring daily presence at the client location. Please note that only Arabic-speaking candidates will be considered.
Job Roles & Responsibilities:

• Own day-to-day project coordination across internal teams vendors and client stakeholders using Avertra s agile delivery framework (MiFlow) and other project-specific methodologies as needed
  
• Support Project Managers and Delivery Leads in executing IT and digital transformation projects ensuring alignment with timelines budget and scope
  
• Coordinate and facilitate meetings and ceremonies including sprint planning demos retrospectives and client status calls with clear agendas follow-ups and outcomes tracked via MoMs and action logs
  
• Track and manage project documentation including:
  

• Minutes of Meeting (MoMs)
  

• Action items and task assignments
  

• Dashboards timelines and delivery milestones
  

• Risks blockers dependencies and change requests
  

• Use project management tools such as Jira Aha! Confluence Microsoft Project and Excel to manage progress visualize workstreams and maintain traceability across all phases of the project lifecycle
  
• Prepare project performance and financial reports supporting monthly invoicing by gathering timesheets verifying against contract/SOW terms and collaborating with the accounting and legal teams
  
• Communicate with client stakeholders to capture requirements provide updates and ensure feedback loops are closed in a timely manner
  
• Coordinate with vendors and third-party providers to ensure deliverables are on track documented and escalated when necessary
  
• Follow up on pending tasks deliverables and open items to ensure accountability and avoid delays across internal and external teams
  
• Support testing demo readiness and user acceptance testing (UAT) including coordinating logistics managing test scripts and aligning internal teams to delivery priorities
  
• Maintain and improve project templates trackers and processes to drive operational efficiency and standardization across the delivery organization
  

Requirements
Competencies

• Effective Communication
  
• Exceptional Organizational Skills
  
• Problem-Solving Abilities
  
• Attention to Detail
  
• Technical Proficiency
  
• Client-facing skills
  

Education
Bachelors degree in Business Administration Management Information Systems or a related field.
Experience

• 2 4 years of experience in a Project Coordination or Junior PMO role.
  
• Experience supporting large-scale IT or digital transformation projects preferably within the public sector.
  
• Hands-on experience with project management software (Jira Aha Microsoft Project).
  
• Familiarity with vendor coordination basics and agile delivery environments.
  
• Exposure to ERP systems and their implementation lifecycle.
  

Knowledge Skills and Abilities:

• Strong understanding of project lifecycle management in digital transformation environments.
  
• Effective communication and interpersonal skills with proven experience in client-facing roles.
  
• Strong understanding of Scrum Agile or hybrid project management frameworks.
  
• High attention to detail and strong documentation/reporting capabilities.
  
• Highly organized with the ability to manage multiple work-streams and competing deadlines.
  
• Strong proficiency in MS Office
  
• Ability to prepare polished reports and dashboards.
  
• Experience with documentation and reporting best practices.
  
• Proactive in follow-up and task ownership; demonstrates initiative without waiting for direction.
  
• Ability to work under pressure and adapt quickly to changing requirements or last-minute requests.
  
• Problem-solving mindset and ability to make logical structured decisions.
  
• Collaborative team player yet capable of working independently and reliably.
  
• Flexible adaptable and resilient under changing project dynamics
  

Preferences

• PMP Certified
  
• Disciplined Agile Certified
  

Benefits
Our Mission is to Simplify Life. We are looking to Simplify and automate complex decision-making for customer-centric industries like Utilities Financial Services Logistics and commerce that drive the worlds economies and you have the chance to join the revolution. We are trying to solve huge challenges in todays enterprise that are directly impacting the employee and customer experience.
What can we promise you:

• You ll join a global family of awesome passionate people that are working together to build a sustainable scalable ecosystem committed to using logic to create a better experience.
  
• We want you to help us become better. You will be empowered to drive change and innovate.
  
• That we will invest in you. We will give you the opportunity to master your domain and drive excellence.