Project Coordinator

Association of Collegiate Conference and Events Directors-International; Dubai; On-site; AED 70,000 - 100,000; Full time

Job summary

A leading company is seeking a Project Coordinator to manage interior fit-out projects in Dubai. The role involves coordinating project activities, communicating with clients and vendors, and ensuring that projects are completed on time and within budget. Ideal candidates will have 2-3 years of experience in construction, strong organizational and communication skills, and a valid driving license. Proficiency in project management software is preferred.

Qualifications

• 2-3 years of experience as a Project Coordinator in the interior fit-out or construction industry.
• Familiarity with interior design and fit-out processes is a plus.
• A valid driving license is required.

Responsibilities

• Assist in managing day-to-day operations of interior fit-out projects.
• Serve as the point of contact for clients and manage communication with stakeholders.
• Maintain accurate project documentation and monitor timelines and budget.

Skills

Organizational skills

Time-management skills

Communication skills

Multitasking

Education

Certification in project management or business administration

Tools

Microsoft Office Suite

Project management software

Job description

Job Description
Project Coordination:

• Assist in managing the day-to-day operations of interior fit-out projects, ensuring that tasks are completed according to the project plan, timeline, and budget.
• Work closely with project managers to track project progress and ensure deadlines and quality standards are met.
• Coordinate with contractors, subcontractors, suppliers, and clients to facilitate smooth execution.

Client & Vendor Communication:

• Serve as the point of contact for clients, ensuring clear communication and providing updates on project milestones.
• Liaise with vendors and suppliers to ensure the timely delivery of materials and equipment.

Scheduling & Logistics:

• Coordinate the scheduling of site activities and ensure that the necessary resources (labour, materials, tools, etc.) are available.
• Arrange transportation and delivery of materials, ensuring they reach the site on time.

Documentation & Reporting:

• Maintain accurate project documentation, including contracts, schedules, progress reports, and meeting notes.
• Monitor project timelines and budget, ensuring compliance and reporting any deviations to senior management.

Site Support:

• Assist in conducting site visits to check on progress, quality of work, and compliance with safety and project specifications.
• Use your driving license to transport materials or personnel to and from project sites when required.

Quality Control & Problem Solving:

• Monitor the quality of work and ensure that all fit-out activities meet the required standards and specifications.
• Identify potential project risks or delays and work proactively to resolve issues.

Team Coordination:

• Coordinate the efforts of the internal team, contractors, and external vendors to ensure efficient project completion.
• Help manage on-site personnel and ensure that tasks are completed on time.

Requirements

• Minimum 2-3 years of experience as a Project Coordinator, preferably in the interior fit-out or construction industry.
• Familiarity with interior design, fit-out processes, and project management procedures is a plus.
• A valid driving license is required.
• Certification or qualification in project management, business administration, or a related field is an advantage.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage and coordinate multiple stakeholders.
• Proficient in Microsoft Office Suite and project management software (e.g., MS Project, AutoCAD, or similar).