Project Coordinator

HUAN QIAO Event Management; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Event Manager to lead the planning and execution of trade shows and conferences. This role involves managing day-to-day operations, negotiating contracts, and collaborating across departments to ensure successful events. The ideal candidate will have a strong background in marketing, excellent communication skills, and a passion for event management. Join a forward-thinking company where you can make a significant impact by delivering exceptional event experiences that resonate with audiences and stakeholders alike.

Qualifications

• 2+ years in marketing or corporate events roles with strong communication skills.
• Experience in negotiating contracts and managing event logistics.

Responsibilities

• Oversee planning and execution of trade shows and conferences.
• Manage vendor contracts and collaborate with departments for event success.

Skills

Event Planning

Communication Skills

Negotiation Skills

Marketing

CRM Proficiency

Education

Bachelor's Degree

Post-Graduate Degree

College Level

Tools

Event Management Software

CRM Tools

Job description

Help manage and oversee the majority of HQMENA Trade Show marketing, including planning, developing, executing, and measuring results.

Manage the day-to-day planning and execution of industry conferences and trade shows, including pre-and post-event communications and attendee management.

Negotiate and execute contracts for both large and small-scale events.

Collaborate across departments to contribute to meeting design, agenda development, brand building, event communications, and marketing.

Partner with the project head to develop strategies leveraging existing content and access to industry communities to promote events and tradeshows.

Provide consistent and clear communication of the events program to all stakeholders, including internal briefing documents for specified events and conferences.

Work alongside the project head to design, document, and execute innovative multi-channel marketing programs for HQMENA trade shows.

Event Systems Administrator responsible for effective provisioning, configuration, operation, and maintenance of event systems.

Collaborate with promotional & print vendors and maintain the best relationship possible with those vendors.

Provide ongoing marketing support and material development for all event initiatives.

Manage and execute events starting from vendor contracting, planning, registration, and on-site execution.

Assist in evaluating ROI for all events.

Work as a shared resource to the sales force and other corporate departments in support of their event needs.

Coordinate to help develop his/her skills and learn the event planning process.

Assist the Experiential Project head in executing any of his/her media to large-scale events.

Plan, coordinate, and execute additional ancillary events as they arise.

Qualification Required:

Graduates, Post-Graduates, or College Level, with experience in sales and communications or related field.

2+ years of working experience in a marketing/corporate events role.

Proficient in CRM.

Bachelor's degree required.

Excellent verbal and written communication skills.