Project Coordinator

Careers International; Dubai; On-site; AED 70,000 - 130,000; Full time

Job summary

Careers International is seeking a Project Coordinator to support interior fit-out projects in Dubai. You will assist with day-to-day operations, monitor progress, manage schedules, and coordinate with contractors, suppliers, and clients to ensure milestones are met.

The role involves maintaining project documentation, tracking timelines and budgets, and supporting site visits to verify quality and compliance with safety standards.

Qualifications

• Minimum 2-3 years of experience in project coordination, interior fit-out or construction.
• Familiarity with interior design, fit-out processes, and PM procedures is advantageous.
• Valid driving license is required.

Responsibilities

• Assist in managing day-to-day operations of interior fit-out projects, ensuring tasks align with plan, timeline and budget.
• Collaborate with project managers to track progress, meet deadlines, and ensure quality standards.
• Coordinate with contractors, subcontractors, suppliers and clients for smooth execution.
• Serve as point of contact for clients, providing updates on milestones and liaising with vendors for timely deliveries.
• Coordinate scheduling of site activities and ensure resources are available; arrange transportation and delivery of materials.

Skills

Strong organizational skills

Time management

Verbal and written communication

Multitasking

Stakeholder coordination

Education

Certificate in Project Management

Tools

MS Project

AutoCAD

MS Office Suite

Project management software

Job description

Project Coordination

• Assist in managing the day-to-day operations of interior fit-out projects, ensuring tasks are completed according to the project plan, timeline, and budget.
• Work closely with project managers to track project progress and ensure deadlines and quality standards are met.
• Coordinate with contractors, subcontractors, suppliers, and clients to facilitate smooth execution.

Client & Vendor Communication

• Serve as the point of contact for clients, ensuring clear communication and providing updates on project milestones.
• Liaise with vendors and suppliers to ensure the timely delivery of materials and equipment.

Scheduling & Logistics

• Coordinate the scheduling of site activities and ensure that the necessary resources (labour, materials, tools, etc.) are available.
• Arrange transportation and delivery of materials, ensuring they reach the site on time.

Documentation & Reporting

• Maintain accurate project documentation, including contracts, schedules, progress reports, and meeting notes.
• Monitor project timelines and budget, ensuring compliance and reporting any deviations to senior management.

Site Support

• Assist in conducting site visits to check on progress, quality of work, and compliance with safety and project specifications.
• Use your driving license to transport materials or personnel to and from project sites when required.

Quality Control & Problem Solving

• Monitor the quality of work and ensure that all fit-out activities meet the required standards and specifications.
• Identify potential project risks or delays and work proactively to resolve issues.

Team Coordination

• Coordinate the efforts of the internal team, contractors, and external vendors to ensure efficient project completion.
• Help manage on-site personnel and ensure that tasks are completed on time.

Requirements

• Minimum 2-3 years of experience as a Project Coordinator, preferably in the interior fit-out or construction industry.
• Familiarity with interior design, fit-out processes, and project management procedures is a plus.
• A valid driving license is required.
• Certification or qualification in project management, business administration, or a related field is an advantage.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage and coordinate multiple stakeholders.
• Proficient in Microsoft Office Suite and project management software (e.g., MS Project, AutoCAD, or similar).