Project Coordinator

Ghobash Group; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

Ghobash Group is hiring for a full-time position focused on monitoring the validity of supplier guarantees and coordinating with finance to ensure timely renewals. Responsibilities include tracking supplier invoices and preparing financial reports.

The ideal candidate should possess a Bachelor's degree in Engineering or Business Administration and relevant project management certifications. Strong communication and analytical skills are essential for this role.

Qualifications

• Bachelors Degree in relevant field is mandatory.
• Certification in Project Management is an advantage.

Responsibilities

• Monitor submission validity of all supplier and subcontractor guarantees.
• Coordinate with Finance for timely renewal of guarantees.
• Track records for all supplier Letter of Credit.
• Review supplier and subcontractor invoices for compliance.
• Maintain a centralized tracker for all supplier invoices.
• Monitor submitted Proforma Invoices and follow up.
• Conduct review meetings with relevant teams.
• Support timely supplier payment releases based on contracts.
• Prepare periodic cash flow reports for management.
• Negotiate improved payment terms with suppliers.
• Archive procurement documentation for audit purposes.
• Support continuous improvement in procurement workflows.

Skills

Strong coordination and communication skills

Excellent report preparation and documentation

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Working knowledge of project management tools (Primavera P6, MS Project)

Strong analytical and organizational skills

Education

Bachelor's Degree in Engineering, Business Administration, Project Management, or related discipline

Certification in Project Management (PMP, CAPM, or equivalent)

Job description

Responsibilities

Monitor the submission validity renewal and expiry status of all supplier and subcontractor guarantees including Performance Bonds Advance Payment Guarantees and Warranty Guarantees.

Coordinate with Finance Procurement and relevant departments to ensure timely renewal extension and revalidation of expired or expiring guarantees to avoid commercial and contractual risks.

Track and maintain records for all supplier Letter of Credit (LCs) including application status validity periods amendments shipment milestones and expiry dates.

Review supplier and subcontractor invoices to ensure compliance with company policies contractual requirements VAT regulations and supporting documentation prior to submission to Finance for payment processing.

Verify alignment between invoice issuance dates and submission dates and ensure no backdated invoices are accepted or processed without proper justification and approval.

Maintain a centralized tracker/log for all supplier invoices supplier and subcontractor guarantees and monitor workflow through the required approval hierarchy to ensure timely review and processing.

Monitor all submitted Proforma Invoices (PIs) and follow up directly with suppliers and subcontractors to ensure timely submission of compliant Tax Invoices.

Conduct weekly monthly review meetings with Procurement Projects Cost Control and Finance Teams to monitor Purchase Order closures outstanding commitments accrual requirements and project cost allocations to ensure accurate financial reporting and cost recognition.

Coordinate closely with Finance to monitor supplier payment status and support timely release of approved payments in line with contractual obligations and company cash flow plans.

Prepare and submit periodic expense forecast and cash flow reports to Management and Finance providing visibility on upcoming payment obligations liabilities and funding requirements.

Support Procurement Management in negotiating improved payment terms credit facilities and commercial arrangements with suppliers based on project cash flow forecasts and customer payment cycles.

Ensure all procurement commercial documentation invoice records guarantees and payment tracker are properly maintained updated and archived for audit and reporting purposes.

Support continuous improvement initiatives related to procurement governance invoice control financial compliance and procurement-to-payment workflows.

Qualifications

• Bachelors Degree in Engineering Business Administration Project Management or a related discipline.
• Certification in Project Management (PMP CAPM or equivalent) is an advantage.

Additional Information

• Strong coordination and communication skills.
• Excellent report preparation and documentation abilities.
• Proficiency in Microsoft Office (Excel Word PowerPoint).
• Working knowledge of project management tools such as Primavera P6 or MS Project.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and organizational skills.

Remote Work

No

Employment Type

Full-time