Project Control Administrator - EOI

EHIF; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global engineering firm is looking for a Project Controls Admin in Dubai to support daily operations. The candidate will manage personnel timesheets, billing support, and project documents. A strong attention to detail and experience with MS Office and Oracle are critical. This role offers opportunities for professional development alongside competitive compensation and medical benefits. Individuals with a Bachelor’s degree and oil & gas experience are encouraged to apply.

Benefits

Competitive salary

Medical Insurance

Group Life and Personal Accident Insurance

Employee Share Plan

Qualifications

• Familiarity with electricity billing and invoicing.
• Ability to manage project control documents and filing.
• Strong attention to detail and accuracy in data entry.

Responsibilities

• Input personnel timesheets into the electronic database.
• Provide billing support including raising invoices.
• Maintain job and intercompany billing registries.

Skills

Knowledge of MS Office

Knowledge of Oracle

Oil & gas experience

Education

Bachelor’s degree

Job description

Wood is currently looking for a Project Controls Admin to support the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.

Remarkable people, trusted by clients to design and advance the world.

Our Clients and Projects

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90‑year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long‑term growth of the region.

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion We are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice.
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Commitment to continued professional development Development plans that are tailored to your individual needs and interests.
• Global connections Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession.
• Medical Insurance Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance The company provides Life Assurance cover.
• The Employee Share Plan Gives you the opportunity to purchase Wood shares and receive a match from the company.
• Long Service Award Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5‑year service milestones.

Key Accountabilities & Responsibilities

• Input of personnel timesheets into the electronic database system to meet the weekly and monthly payroll deadlines.
• Billing support including raising of invoices.
• Prepare Business Travel Approval form and maintain Business Travel register and support in Invoicing for this.
• Maintain Intercompany billing register and do the profitability analysis.
• Managing job register (Budget) and keep updating its approval status.
• Check the coding and arithmetical accuracy of hours and data received.
• Weekly finalise and get client approval for overtime for offshore personnel (allowances / excess days).
• Accurate entry of standby and training into time writing database.
• Managing project control documents and filing.
• Assistance with preparation of monthly client invoices in accordance with contract commercial terms and conditions.
• Prepare Personnel approval forms, get necessary approvals, and maintain the register.
• General administrative support to the team.

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Bachelor’s degree

Knowledge, skills, and experience

• Knowledge and experience of MS Office packages and Oracle.
• Oil & gas experience is preferable.

Personal attributes

• Strong financial values.
• High level of accuracy and detailed nature.
• Attention to detail and good team player.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.