Project Co-Ordinator

Confidential Company; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A growing company in Dubai is seeking a Project Coordinator to manage technician scheduling and resource planning. The role involves close collaboration with sales and technical teams to ensure smooth project execution and operational efficiency. Ideal candidates will possess strong organizational skills and experience in project coordination, particularly within tech or service sectors.

Benefits

Competitive salary based on experience

Defined role in a growing company

Close-knit team environment

Opportunity to influence operational strategy

Qualifications

• Experience with scheduling, resource planning, or project coordination in relevant industries.
• Confidence working across functions, especially with sales and technical teams.
• Ability to manage multiple priorities without losing track of details.

Responsibilities

• Coordinate technician schedules ensuring balanced delivery timelines.
• Track projects from quote to completion and keep teams aligned.
• Support inventory management and ensure timely job readiness.

Skills

Organisational skills

Planning skills

Communication

Resource planning

Project coordination

Tools

Pipedrive

Notion

Office 365

Job description

You’ll own the technician schedule — balancing delivery timelines, job complexity, and resource availability. You’ll make sure we never overpromise or underdeliver.

Sales & Delivery Coordination

You’ll work closely with business development and project leads to connect pipeline forecasts with real-world delivery capacity. You’ll spot clashes before they happen and keep things moving smoothly. We are growing fast and need to have a handle on future resource needs so this capacity planning and forecasting is crucial.

Project Tracking & Workflow Management

You’ll track each job from quote to completion. You’ll help keep our team aligned on what’s due, what’s blocked, and what needs to happen next. You will also support our inventory management and project needs with the teams and our suppliers to ensure every job is good to go on time.

Operational Admin & Systems

From CRM updates to invoicing support and system housekeeping — you’ll ensure our backend runs as cleanly as our front-end installs.

Reporting & Visibility

You’ll support leadership with clear weekly updates on project flow, technician utilisation, bottlenecks, and delivery risk. You’ll help us make better decisions by having the data to back them up.

What We’re Looking For

• Strong organisational and planning skills
• Confidence working across functions — especially with sales and technical teams
• Ability to manage multiple priorities without losing track of the details
• Experience with scheduling, resource planning, or project coordination (ideally in a tech, construction, or service-based business)
• Familiarity with tools like CRMs, spreadsheets, project trackers, and cloud systems (we use Pipedrive, Notion, and Office 365)
• Calm, clear communicator with a proactive mindset

What You’ll Get

• Competitive salary based on experience
• A clearly defined role in a growing, future-focused company
• A tight-knit, no-nonsense team that values execution, ownership, and clarity
• The opportunity to help shape how we operate as we expand across Dubai and the GCC

What Success Looks Like

• Projects run on time, with clear visibility across the team
• Technician schedules are balanced and realistic, everyone has what they need to be successful
• Reporting is clean, actionable, and consistent
• Systems are up to date, and nothing falls through the cracks
• Your organisational skills help us grow safely and quickly in a fast-moving environment

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