Project Assistant

Reporting to the Operations Manager, the Project Coordinator/Assistant provides administrative and organizational support to senior executives and management, ensuring the efficient operation of their offices and the smooth execution of daily tasks. This role requires a high level of professionalism, confidentiality, and the ability to handle complex tasks and prioritize responsibilities effectively.

Key Accountabilities:

1. Calendar Management: Schedule appointments, meetings, and conferences for department leads, ensuring they are well-prepared with all necessary materials and information.
2. Travel Arrangements: Make travel arrangements, including booking flights, hotels, transportation, and creating itineraries. Handle visa applications and expense reports related to travel.
3. Communication: Manage and screen phone calls, emails, and other correspondence.
4. Documentation: Prepare and edit reports, presentations, and documents for meetings and presentations. Maintain and organize files, records, and other documents.
5. Meeting Coordination: Coordinate and schedule meetings, both internal and external, and provide necessary support, such as arranging meeting rooms, catering, and video conferencing.
6. Project Support: Assist in the planning, coordination, and execution of special projects and initiatives as directed by the department leads.
7. Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including staff, clients, vendors, and other important contacts.

Qualifications, Experiences, Core Competencies:

• Bachelor's degree in any discipline.
• At least 4 to 6 years of experience assisting design, development, or project management teams on residential buildings or villa communities, preferably with a real estate developer.
• Strong communication and interpersonal skills.
• Result-oriented, ensuring operational excellence in areas of responsibility.
• Must be based in UAE, preferably in Dubai.