Project Assistant

CRRC (Hong Kong) Co. Limited; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the engineering sector is seeking a Project Coordinator to ensure effective communication and coordination within project teams. The role involves managing stakeholders, documentation, and assisting the Project Director in tracking progress. Ideal candidates will possess strong organizational and communication skills, alongside proficiency in project management tools.

Qualifications

• Experience in project coordination or management.
• Proficient in using project management tools.
• Strong communication and organizational skills.

Responsibilities

• Ensure smooth communication within the project team.
• Identify and manage project stakeholders.
• Use tools to manage project documentation.
• Assist the Project Director in monitoring work progress.

Skills

Communication and Coordination Skills

Organizational Skills

Tool Proficiency

Problem-Solving Skills

Tools

Aconex

Job description

Project Coordinator Job Description

Ensure smooth communication within the project team and across departments, coordinate resources and task allocation, resolve conflicts, and drive the project forward according to plan.

Stakeholder Management

Identify and manage project stakeholders, maintain good relationships, ensure their needs and expectations are met, and communicate project progress and issues promptly.

Documentation Management

Use tools like Aconex to manage project documentation, ensuring accurate version control, archiving, and distribution of files in compliance with company and industry standards.

External Meeting Management

Schedule and organize external meetings, including agenda coordination, material preparation, minute-taking, and follow-up actions to ensure meetings are conducted efficiently.

Assisting PD in Monitoring Work Progress

Assist the Project Director (PD) in tracking project progress, identifying potential risks, ensuring tasks are completed on time, and regularly reporting project status.

Key Skills

• Communication and Coordination Skills: Effectively communicate with multiple parties to ensure accurate information delivery.
• Organizational Skills: Efficiently manage documents, meetings, and project schedules.
• Tool Proficiency: Proficient in using project management tools like Aconex.
• Problem-Solving Skills: Quickly identify and resolve issues within the project.