Project and Personal Assistant

Confidential Jobs; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in Dubai is seeking an HR Project Assistant to support the HR Director with administrative and project-based tasks. This role is essential for managing complex schedules and facilitating the execution of HR initiatives through effective project support, data analysis, and communication efforts to enhance internal engagement.

Qualifications

• 1-2 years of experience in a fast-paced environment.
• Experience supporting HR, marketing, or operations.
• Excellent communication skills.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Assist in planning and tracking People & Culture projects.
• Create reports and maintain dashboards.

Skills

Microsoft Office

Google Workspace

Data Analysis

Reporting Tools

Graphic Design

Communication Skills

Project Management

Tools

Canva

Adobe Suite

Trello

Asana

Job description

As the HR Project Assistant you support the HR Director and on a project basis the HR team. This is a critical support role that combines administrative excellence with hands-on involvement across a range of initiatives spanning communications, analytics, marketing, and project execution. This is a key role in enabling the smooth operation of HR initiatives, managing complex schedules, and ensuring the Director is equipped to lead effectively.

o Executive Support & Calendar Management

• Manage and coordinate complex calendars, scheduling meetings, internal/external engagements, and travel arrangements
• Act as the gatekeeper and point of contact for the Director, ensuring efficient time and priority management

o Project Support

• Assist in the planning, execution, and tracking of People & Culture projects
• Monitor deadlines, deliverables, and follow-up actions

o Data & Reporting

• Support the creation and analysis of reports related to employee engagement, workforce metrics, and culture initiatives
• Maintain dashboards and provide insights through clear, data-driven presentations

o Marketing & Communications

• Assist with drafting and designing internal communications (emails, newsletters, announcements)
• Support the development of campaigns to boost internal engagement and cultural initiatives

o Graphic Design

• Create visually engaging slide decks, infographics, and materials for workshops, presentations, and culture events using tools like Canva, Adobe Suite, or similar

o Administrative Support

• Manage documents, records, and confidential materials
• Support coordination of team events, workshops, and key cultural initiatives

o Qualifications & Skills

• Strong proficiency in Microsoft Office and Google Workspace
• Familiarity with data analysis and reporting tools (Excel, Google Sheets, or BI tools)
• Graphic design experience (e.g., Canva, Adobe Illustrator/Photoshop)
• Excellent written and verbal communication skills
• Basic project management skills and tools (e.g., Trello, Asana, or similar)

o Experience

At least, 1–2 years of experience in a fast-paced, high-performance environment—ideally supporting a leadership role or project function in HR, marketing, or operations.