Project Administrator

RASEP-Raban Al Safina for Energy Projects; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

A leading energy projects company in Dubai is seeking a detail-oriented Project Administrator to support project operations. The role involves managing schedules and documentation, ensuring compliance, and facilitating communication in both Arabic and English. Ideal candidates will have a bachelor’s degree and experience in project administration.

Qualifications

• Fluency in Arabic and English (written and spoken) is mandatory.
• Proven experience in project administration or document control roles.
• Familiarity with document control systems and EDMS.

Responsibilities

• Manage project schedules, documentation, and compliance with document control standards.
• Establish and manage a comprehensive document control system.
• Conduct audits to verify adherence to document control procedures.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Multitasking

Education

Bachelor’s degree in Business Administration

Project Management

Tools

Microsoft Office Suite

Document management software

Job description

We are seeking a highly organized and detail-oriented Project Administrator who is fluent in Arabic and English to provide administrative and document control support for project operations. The ideal candidate will play a critical role in managing schedules, maintaining project documentation, and ensuring compliance with document control standards.

Key Responsibilities Project Administrative Support

• Manage schedules, coordinate meetings, and arrange travel for project personnel.
• Handle daily administrative tasks to support smooth project operations.
• Develop and maintain efficient organizational systems for project records, databases, and files.
• Assist with onboarding and provide administrative support for project staff and contractors.
• Maintain a clear audit trail for all updates and changes made to project documents.
• Gather and incorporate feedback from project team members for continuous improvement.
• Translate documents and content between Arabic and English as required.
• Draft and type letters or memos in Arabic.

Document Control Support

• Establish and manage a comprehensive document control system for the project, covering all phases.
• Implement document control policies, procedures, and workflows to ensure compliance with industry standards.
• Manage the distribution, tracking, and maintenance of project documentation.
• Oversee revisions, updates, and approvals of engineering deliverables.
• Ensure authorized personnel have access to the correct version of documents.
• Administer the change control process for engineering documents and review change requests for proper documentation and approvals.
• Facilitate efficient retrieval and systematic archiving of project documents.
• Conduct regular audits to verify adherence to document control procedures and enforce quality standards.
• Collaborate with engineering consultants to address any documentation quality issues.
• Provide guidance on document naming conventions, file formats, and metadata requirements.
• Utilize and manage an Electronic Document Management System (EDMS) , ensuring it is user-friendly and aligned with project needs.
• Generate reports on document control metrics and highlight key performance indicators.
• Ensure the engineering consultant complies with document control terms outlined in the contract.

Qualifications and Skills

• Language Skills : Fluency in Arabic and English (written and spoken) is mandatory.
• Education : Bachelor’s degree in Business Administration, Project Management, or a related field.
• Experience :

Proven experience in project administration or document control roles.

• Familiarity with document control systems and EDMS.
• Technical Skills :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Knowledge of document management software and tools.
• Strong organizational and multitasking abilities.
• Attention to detail and commitment to accuracy in documentation.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Prior experience in supporting FEED (Front-End Engineering Design) or similar phases of large-scale projects.
• Knowledge of industry standards for document control and project management.

STRAGO is an equal employment opportunity employer. If your application is among those most in line with the required profile, you will be contacted to continue the selection process.