Program Manager - Dubai

OSI Systems, Inc; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

An established industry player is seeking a Programme Manager to lead the Rapiscan DXB project, ensuring timely delivery and adherence to budget. This role involves managing all project phases, from initial kick-off through to site acceptance testing and handover. The successful candidate will communicate effectively with various stakeholders, maintain high-quality standards, and oversee financial aspects of multi-million-pound projects. The role requires strong leadership skills, the ability to work in a multicultural environment, and a track record of successful project delivery. Join this innovative firm and make a significant impact on critical projects in the security sector.

Qualifications

• Considerable project and programme management experience essential.
• Candidates will have ideally Prince2 qualification or equivalent.

Responsibilities

• Manage project kick-off meetings and stakeholder communications.
• Monitor project progress and report on milestones and financials.
• Lead and manage the Programmes team and key sub-contractors.

Skills

Project Management

Communication Skills

Multi-tasking

Interpersonal Skills

Risk Management

Education

Prince2 qualification or equivalent

10+ years Programme Management experience

Job description

The Programme Manager has overall responsibility for delivering the Rapiscan DXB project to schedule and budget, working with and taking responsibility from the Bids / Sales team during bid phase and after contract award with responsibility of managing the programme through to Site Acceptance Testing and handover to the Service / After-Sales Department.

The Programme Manager will act as the focal point for the project during its life cycle, for both internal and external customers, and as such being the nominated point of contact for the customer post project award. As an integral member of the leadership team, the Programme Manager will communicate effectively with other engineers, project leads, client’s management and client representatives to ensure on-schedule delivery and installation the company’s reputation for high quality products and services is maintained.

Responsibilities

Post Project Award

1. Manage the Kick-Off meeting to introduce the project(s) to all QA, Service, Operations and engineering staff.
2. Take responsibility of the project from Sales at the internal Sales Order launch meeting.
3. Be responsible for the kick-off of a project into the business, this meeting being the formal introduction of a project to all interested parties.
4. Reporting weekly, monthly to key stakeholders on the progress of all project activity within the program, including significant milestones, and any conditions which would affect project cost or schedule.
5. Build a close working relationship with all personnel contributing to the project.
6. Project control duties included scheduling, estimating and change order preparations.
7. Responsible for commercial aspects of the project, change order evaluations and negotiations, estimation, claim analysis.
8. To ensure that a Project file is created and maintained to establish and record key information and events relating to individual projects.
9. Monitor and control progress of the project through various stages, from Sales to engineering, into Manufacturing and through to Installation and Commissioning.
10. Update and work closely with Operations to manage the supply of major bought out components and machinery to ensure timely delivery in accordance with the project scope.
11. Represent the Company during meetings and negotiations with the customer during the life of a project, ensuring customer satisfaction whilst maintaining Company performance targets.
12. Undertake periodic review of project financials through the review of actual costs reported, and forecast cost to complete remaining work, in relation to budget costs, both at item and project level.
13. Responsible for reporting any consistent trends in financial returns to enable the Company’s costing system to be maintained.

Key Responsibilities

1. Management of the customer including contracts and negotiations.
2. Calculation and management of profit margins on individual projects.
3. Co-ordination and management for delivery, across relevant departments:
4. Engineering, where required.
5. Operations
6. Logistics
7. Service
8. Management of key sub-contractors in country.
9. Risk management and mitigation.

Team leading and man management of the Programmes team.

Qualifications

Considerable project and programme management experience essential, working on multi-million pound projects over periods from 6 months to 3 years or more.

Relevant experience will be considered in lieu for formal qualifications.

Candidates will have ideally Prince2 qualification or equivalent qualification and will ideally have over 10 years Programme Management experience with proven ability to adapt to working overseas in a multi-cultural environment.

Candidates will have excellent communication skills both written and verbal, be pro-active, have the ability to multi-task and prioritise workload. Must have excellent man-management and interpersonal skills.

Managed Client facing projects with a demonstrable track record of successful project delivery with proven project management ability, including projects with major budgets and complex scope.

Knowledge or experience of airport security, baggage handling systems and x-ray baggage scanners would be hugely beneficial to this role.

Must be UAE based, working onsite every day.