Program Manager

Confidential; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A strategic project management firm in Dubai is seeking a PMO Support Specialist to provide operational and administrative assistance. This role involves managing project data, coordinating meetings, and enhancing PMO processes. Candidates should have strong organizational skills, proficiency with project management tools, and excellent communication abilities. Competitive compensation between AED 8K and AED 14K is offered, with flexibility for the right candidate.

Qualifications

• Ability to manage multiple priorities and track deliverables across projects.
• Hands-on experience with modern PM tools for tracking and reporting.
• Capable of interpreting data and ensuring accuracy in documentation.

Responsibilities

• Maintain and update the centralized project repository.
• Organize governance meetings and document minutes.
• Track action items and ensure timely completion.

Skills

Organizational skills

Project management tools proficiency

Analytical skills

MS Excel expertise

Communication skills

Tools

Notion

MS Project

Oracle NetSuite

Jira

Power BI

Tableau

Job description

About the Role:

This incumbent selected would support the PMO by delivering day-to-day operational, analytical & administrative assistance across the project portfolio. It ensures data accuracy, consistency in reporting & adherence to governance processes. By coordinating information & maintaining structured oversight, the position enables the PMO to monitor progress effectively. The role also helps drive alignment across stakeholders, providing clear visibility into project performance. Ultimately, it contributes to the successful execution and delivery of strategic initiatives across the organization

PRIORITY WILL BE GIVEN TO CANDIDATES WHO ARE AVAILABLE TO JOIN IMMEDIATELY.

Key Responsibilities:

• Maintain and regularly update the centralized project repository (Notion, SharePoint, ERP) with charters, timelines, budgets, risks, and progress.
• Organize and coordinate governance meetings by scheduling, preparing agendas, collating pre-reads, and documenting minutes.
• Track assigned action items and proactively follow up with teams to ensure timely completion.
• Consolidate project status reports into standardized PMO dashboards and concise executive summaries.
• Gather and validate data to support KPI/OKR tracking and benefits realization reporting.
• Monitor adherence to PMO methodologies, templates, and approval workflows.
• Maintain accurate risk, issue, and change logs, ensuring regular review and escalation when needed.
• Facilitate communication and alignment between PMO, project managers, and cross-functional stakeholders.
• Prepare impactful presentations and updates for steering committees, leadership teams, and board meetings.
• Recommend and implement improvements to PMO tools, templates, and processes for efficiency and clarity.
• Support training and onboarding sessions to familiarize new team members with PMO standards and systems.

Qualifications & Requirements:

• Strong organizational and coordination skills – Ability to manage multiple priorities, track deliverables, and ensure smooth execution of tasks across projects and stakeholders.
• Proficient in project management tools (Notion, MS Project, Oracle NetSuite, Jira) – Hands-on experience in using modern PM tools for scheduling, progress tracking, collaboration, and reporting.
• Good analytical skills and attention to detail – Capable of interpreting data, identifying patterns or risks, and ensuring accuracy in project documentation and reporting.
• Strong MS Excel and PowerPoint skills; Power BI/Tableau knowledge is an advantage – Skilled in preparing detailed reports, dashboards, and presentations to support data-driven decision-making.
• Excellent communication skills for cross-functional interaction – Able to convey information clearly, coordinate with diverse teams, and support effective stakeholder engagement.

Job Type: Full-time

Compensation: AED 8K - 14K (Open to Increase for the Right Talent)