Program Coordinator

Ethara; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A local event management company in Abu Dhabi is seeking a Program Coordinator to support the programming team with administrative and scheduling tasks. Responsibilities include managing the Master Program Tracker and ensuring efficient execution of festival programs. Ideal candidates should have strong organizational skills and experience in event coordination, preferably within cultural festivals. Fluency in Arabic and English is essential.

Qualifications

• Experience in event coordination or program administration, preferably cultural/heritage festivals.
• Flexible and responsive under tight timelines.

Responsibilities

• Manage day-to-day administrative, scheduling, and coordination tasks.
• Ensure smooth translation of the festival’s creative vision into deliverable programs.
• Continuously update Master Program Tracker.

Skills

Strong organizational skills

Multitasking

Excellent communication in Arabic & English

Event coordination experience

Proficiency in Excel

Tools

Google Sheets

Project management tools

Job description

Program Coordinator

Event Projects

Abu Dhabi, UAE

Job Overview

Support the programming team by managing day-to-day administrative, scheduling, and coordination tasks, ensuring smooth translation of the festival’s creative vision into deliverable, actionable programs.

Duties & Responsibilities

• Master Program Tracker (all zones + Main Show) – continuously updated.
• Meeting Notes & Action Logs – for Creative Director, Content Producer, and Lead Programming Producer.
• Talent & Participant Database – including contact details, confirmations, and schedules.
• Program Briefs – detailed content briefs for Zone Producers and Production.
• Final Program Documentation – ready for production handover in early December.

Job Specifications

• Strong organizational, scheduling, and multitasking skills.
• Excellent communication in Arabic & English.
• Experience in event coordination or program administration, preferably cultural/heritage festivals.
• Proficiency in Excel, Google Sheets, or project management tools.
• Flexible and responsive under tight timelines.