Product Purchasing Specialist ( Fresh Cut Flowers )

Gulf Flowers; Dubai; On-site; AED 72,000 - 108,000; Full time

Job summary

Gulf Flowers Distribution in Dubai is seeking a Purchase specialist to manage sourcing, supplier coordination, and precise order processing for floral decor items.

You will analyze market data, track prices, and ensure on-time deliveries while collaborating with sales, logistics, and finance to optimize inventory and keep offerings competitive.

Qualifications

• Bachelor's degree or equivalent in business or related field.
• Driving license is required.

Responsibilities

• Coordinate with import suppliers and local logistics; build supplier relationships for floral decor.
• Create purchase orders in ERP; ensure accuracy of specs, quantities, and delivery timelines.
• Work with suppliers to ensure floral decorations meet quality standards; inspect shipments.
• Assist in maintaining optimal stock levels; analyze inventory and turnover.
• Monitor competitors, price changes, and trends to inform sourcing.
• Maintain purchasing records: transactions, pricing, supplier info and processes.
• Oversee online marketplace promotions and ensure product imagery accuracy.
• Collaborate with sourcing team and cross-functional colleagues to achieve optimal outcomes.

Skills

Organizational skills

Communication skills

Relationship building

Education

Business degree

Supply chain

Tools

Inventory software

Excel

Job description

About Us: We are one of the biggest companies with a worldwide reputation in the flower market. We have been in this business for over 20 years and delivering fresh flowers from Europe, Ecuador, Colombia, Kenya, Japan, China, USA to any Emirate. All business processes, from order creation to delivery to the customer’s address are refined and controlled by the best specialists in the industry. Our wholesale warehouse and C&C with an area of more than 5000 m² located in JAFZA, Dubai. For more details please visit our website : https://gulf.flowers/

Role Overview: We are looking for a Purchase specialist to join Gulf Flowers Distribution . This role focuses on the analytical and market research aspects of sourcing and managing floral products. It involves close coordination with suppliers, precise order processing, and quality control, with a strong emphasis on market analysis, price tracking, and competitive insights. The goal is to maintain optimal inventory levels and keep the organisation competitive by identifying market trends and opportunities.

Key to Success: Success in this role means effectively analysing market data to guide purchasing decisions, and ensuring product quality and timely deliveries. It requires excellent analytical skills to manage inventory efficiently and adapt to market changes. Success also involves working closely with various teams to integrate market insights into strategic planning.

Organisational Impact: This position is vital for steering the organisation's strategic direction through data-driven insights. By identifying market trends and pricing strategies, the role helps the organisation stay ahead of competitors and meet consumer demands effectively. It supports cost-effective procurement and inventory management, contributing significantly to the organisation's growth and market position.

Key responsibilities:

• Supplier Coordination: Engage in meticulous coordination with both import suppliers and local logistics companies. Facilitate the establishment and nurturing of relationships with suppliers specialising in floral decor items, ensuring open lines of communication for the procurement of product information and the assurance of punctual deliveries.
• Order Processing: Execute the generation of purchase orders within an ERP system, adhering to the product specifications outlined by the sourcing team. Guarantee the precision of order details, quantities, and delivery timelines, fostering collaboration and synergy among the sales, product, logistics, and finance departments to streamline operations.
• Quality Assurance: Partner with suppliers to uphold stringent quality standards for floral decorations, conducting thorough inspections of incoming shipments to validate product quality and adherence to specifications.
• Inventory Management: Aid in the management of optimal inventory levels for floral decor items, conducting detailed analyses of product and inventory structures. Monitor inventory turnover rates, working closely with the purchasing team to mitigate the risks of surplus or obsolete stock.
• Market Research: Regularly visit competitors to stay updated with price change , new products , etc.. Remain abreast of current trends and innovations within the floral design and decor industry. Engage in competitive analysis, market pricing surveillance, and the exploration of new suppliers and products to augment our offerings in floral decor.
• Documentation and Record Keeping: Maintain comprehensive and accurate records of all purchasing activities, including details of transactions, pricing, and supplier information, ensuring adherence to established purchasing policies and protocols.
• Online Market Management: Oversee the online marketplace, particularly in terms of promotional activities and discounts on special occasions, coordinating closely with the marketing department to ensure the timeliness and accuracy of product imagery and information.
• Collaborative Efforts: Ensure that all tasks mentioned above are executed in close collaboration with the sourcing team, emphasizing teamwork and cross-functional cooperation to achieve optimal outcomes.

Qualification and Experience Requirements:

• Bachelor’s degree in business, Supply Chain Management, or a related field (or equivalent work experience).
• Previous experience in purchasing field, preferably with exposure to floral or decorative items preferred, or working with high SKU
• Driving License.

Skills and Abilities:

• Proficient in organization and capable of juggling multiple tasks efficiently.
• Outstanding communication and relationship-building talents.
• Knowledgeable in the use of inventory management software.
• Skilled in Excel for data analysis, with a keen sensitivity to data and a strong aptitude for summarizing and analyzing information effectively.