Procurement Specialist (Industrial Equipment & International Sourcing)

Caliberly; Abu Dhabi; On-site; AED 200,000 - 350,000; Full time

Job summary

Caliberly is seeking a Procurement Specialist (Industrial Equipment & International Sourcing) to own sourcing of equipment for infrastructure projects in Dubai. You will convert specifications into enquiries, evaluate suppliers, and manage orders through delivery while ensuring compliance with project needs.

The role requires 5+ years in procurement, experience with international markets (China, Europe, US, Middle East), and strong Excel skills.

Qualifications

• 5+ years of procurement experience in power generation, industrial equipment, mechanical systems, or plant construction.
• Proven international equipment sourcing and supplier negotiation experience.
• Knowledge of Incoterms, freight, import documentation, and landed costs.
• Strong Excel and procurement recordkeeping skills.
• Fluent English; additional languages are an advantage.

Responsibilities

• Source gas turbines and auxiliaries, chillers, compressors, pumps, heat exchangers, piping, valves, gaskets, fabrication materials, electrical equipment, instrumentation, and controls.
• Convert engineering-approved specifications and BOMs into clear enquiries, quotations, and purchase orders.
• Identify and qualify manufacturers, OEMs, distributors, and suppliers internationally.
• Negotiate prices, payment milestones, delivery terms, and warranties; assess landed costs and risks.
• Manage orders through supplier follow-ups, inspections, shipping, customs, and delivery.
• Maintain procurement budgets and delivery trackers; flag long-lead items and develop alternatives.

Skills

Procurement experience

Supplier negotiation

Excel

Procurement recordkeeping

Fluent English

Willingness to travel

Tools

Excel

Job description

Job description

About the job Procurement Specialist (Industrial Equipment & International Sourcing)Job Description – Procurement Officer

Location: Dubai, UAE

Employment Type: Full-time

Availability: Immediate Start

About the Role

The organization is developing integrated infrastructure combining on-site power generation, cooling, and intelligent controls for mission-critical facilities. Technical details are confidential and will be shared with shortlisted candidates under NDA.

Role Summary

Own the sourcing and procurement of equipment, components, and materials for infrastructure projects. The role requires a resourceful, commercially strong professional who understands international industrial markets and can build reliable supply relationships across China, Europe, the United States, the Middle East, and other relevant markets.

1. Sourcing & Procurement

• Source gas turbines and auxiliaries, chillers, compressors, pumps, heat exchangers, piping, valves, gaskets, fabrication materials, electrical equipment, instrumentation, and controls.


• Convert engineering-approved specifications and bills of materials into clear enquiries, quotation comparisons, and purchase orders.


• Identify and qualify manufacturers, OEMs, distributors, and specialist suppliers internationally.


• Verify supplier capabilities, references, and supply authenticity.

2. Supplier Evaluation & Negotiation

• Assess new, ex-stock, used, and refurbished equipment offers in coordination with engineers.


• Obtain condition records, service history, inspection evidence, and warranty terms.


• Negotiate prices, payment milestones, delivery commitments, warranties, and support.


• Compare total landed costs and supply risks.

3. Order & Delivery Management

• Manage orders through supplier follow-ups, inspections, shipping, customs documentation, and delivery.


• Resolve shortages, defects, and supplier claims.


• Maintain procurement budgets, commitments, and delivery trackers.


• Flag long-lead items early and develop alternative sourcing options.

Hands-on Ownership

• Personally identify suppliers, evaluate and challenge quotations, negotiate commercial terms, and follow orders through to delivery.


• Ensure technical acceptance and substitutions receive engineering approval.


• Ensure all purchases follow company approval procedures.

Requirements

• 5+ years of procurement experience in power generation, industrial equipment, mechanical systems, or plant construction.


• Proven international equipment sourcing and supplier negotiation experience.


• Knowledge of the Chinese market, with the ability to source across Europe, the United States, and the Middle East.


• Ability to read technical specifications, datasheets, and bills of materials.


• Practical knowledge of Incoterms, freight, import documentation, and landed costs.


• Strong Excel and procurement recordkeeping skills.


• Fluent English; additional languages are an advantage.


• Willingness to travel for supplier visits and inspections.

Personal Qualities

• Commercially alert, technically curious, organised, and persistent.


• Ability to work independently.


• Ability to protect confidential information.


• Maintain clear and traceable purchasing records.

Selection Process

Shortlisted candidates will be expected to explain international equipment purchases they personally managed, from supplier discovery and verification through negotiation, shipping, and delivery.