Procurement Specialist

Chartered Institute of Procurement and Supply (CIPS); United Arab Emirates; On-site; AED 75,000 - 120,000; Full time

Job summary

A leading organization in procurement is seeking a Procurement Specialist to manage material procurement within budget and compliance. Ideal candidates will have an engineering degree and approximately 10 years of experience in procurement, demonstrating a comprehensive understanding of the procurement process and strong communication skills.

Qualifications

• Minimum 10 years of relevant experience in procurement.
• Broad knowledge of procurement processes.
• Experience in Smart Plant Materials and HR systems.

Responsibilities

• Procure materials ensuring compliance with budgets and standards.
• Evaluate and monitor vendor performance.
• Support the bid pricing process.

Skills

Communication

Procurement Knowledge

Problem Solving

Market Analysis

Education

Engineering degree

Tools

Microsoft Office

Smart Plant Materials

Job description

Job Description

Job Overview:

The Procurement Specialist applies their conceptual knowledge of Procurement and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Procurement problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Procurement Specialist understands key business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents.

Responsibilities

Key Tasks and Responsibilities:

• Perform the procurement of materials in support of MDR business activities in accordance with company policies, procedures, and ethical standards to ensure that materials are purchased from the approved vendors at the most competitive price within budget complying with the technical, quality, safety, and delivery requirements specified in the material requisition and procurement plan
• Act as an internal interface with PMT, Engineering, Construction, QA/QC, Safety, Accounting, and Warehouse
• Interface externally with vendors
• Procure materials with a good understanding of requisition requirements, international standards, codes, and regulations pertaining to projects/operations materials used in the construction industry
• Assist with the establishment of appropriate procurement strategies for different project/operations materials
• Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interface with their management personnel
• Develop and maintain a sound vendor base, survey the market for new potential supply sources and market trend in price and delivery
• Evaluate and monitor vendor performance on a continual basis
• Facilitate "Supplier Registration Process" to register potential vendors in MDR system
• Perform the "RFQ" process:
  • Review requisitions to verify completeness and accuracy
  • Issue RFQ to vendors and secure compliant offers
  • Liaise with Engineering or Requisitioner to ensure that TBE's are completed on schedule, if applicable
  • Coordinate the vendor clarification process
  • Perform commercial bid evaluation
  • Obtain commercial clarifications
  • Ensure vendor selection in compliance with MDR procedure to meet project budget and delivery requirements
• Maintain sourcing list to track RFQs and expedite quotes from vendors
• Prepare Recommendation of Award and obtain required approvals in compliance with procedure
• Maintain confidentiality of procurement data in compliance with company guidelines
• Place PO's with selected vendors, review and approve orders that are within approval limits
• Provide ongoing Purchase Order administration including PO revisions, resolution of discrepancies, etc. as required during the execution of the order
• Maintain purchase order files
• Ensure audit trail for procurement documents
• Assist the expediting process by providing help and guidance to expeditors, and resolving commercial clarifications with vendors as necessary
• Watch the market closely to determine trends in price levels, business activities, delivery lead time, availability of manufacturing capacity, etc.
• Assist in resolving delivery nonconformance issues, and OS&D issues if required
• Support the bid pricing process by providing accurate and timely inputs in bid pricing process, coordinate with the Bids & Proposal team in Procurement to ensure compliance with bid requirements
• Regularly exchange information on new products and sources, market trends, and lessons learned with peers, supervisor, and Manager
• Supervise, direct, train, and coordinate activities of assigned personnel
• Ensure compliance with procurement policies and procedures

Qualifications

Essential Qualifications and Education:

• Engineering graduate
• Approximately 10 years of relevant experience
• Demonstrates a broad knowledge of the procurement process
• Able to effectively communicate commercial solutions and concepts to procurement personnel and non-procurement personnel
• Support Integrated Procurement worldwide, work with suppliers to develop supplier agreements
• Understand local and regional logistics regulations and agreements
• Working knowledge of Microsoft Office applications (Word, Excel, Access)
• Experience in Smart Plant Materials and HR Systems
• Certificates in process improvement and/or Six Sigma a plus

#LI-RA2

About Us

Our ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.