Procurement Specialist

Confidential; Abu Dhabi Emirate; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Job summary

Confidential is seeking a procurement professional to contribute to the development and implementation of the organization's procurement plan. You will work closely with the Section Head to align timelines and objectives, ensuring transparent processes and compliance with budgets.

You will monitor markets for suppliers, review requests, prepare POs, negotiate contracts, and manage supplier performance. The role also involves inventory checks, record-keeping, and collaborating across teams to

Qualifications

• Bachelor’s degree in business administration, industrial engineering, or related field.
• 3–5 years of professional procurement experience.

Responsibilities

• Contribute to development of the procurement plan and budgets.
• Implement the procurement plan in coordination with the Section Head.
• Monitor market developments to identify suitable suppliers.
• Receive and review purchase requests and verify stock availability.
• Develop supplier qualification criteria and evaluation procedures.
• Prepare and issue Purchase Orders per supplier agreements.
• Evaluate supplier performance and resolve disputes.
• Maintain procurement and contract records.

Skills

Procurement planning

Vendor evaluation

Negotiation

Inventory management

Contract management

Education

Bachelor's degree in business administration/industrial engineering

Job description

• Contribute to the development of the procurement plan, including required quantities, sourcing methods, estimated costs, delivery requirements and schedules, projected cash flow, and implementation follow-up.
• Implement the approved procurement plan in coordination with the Section Head, ensuring alignment with the established timeline and intended objectives.
• Monitor market developments to identify and evaluate the most suitable suppliers and service providers in accordance with approved criteria.
• Receive and review purchase requests, ensuring alignment with the annual procurement plan and approved budget, as well as verifying stock availability.
• Participate in developing supplier qualification criteria, ensuring that all relevant evaluation procedures are adequately covered.
• Contribute to developing the terms and conditions of Requests for Proposals (RFPs), including required goods and services, expected delivery timelines, templates, general and specific procurement guidelines, and anticipated detailed price ranges to support timely and effective procurement execution.
• Analyze benchmarking research related to pricing and suppliers and assess its potential impact on the budget and future procurement activities.
• Provide support, when required, during the technical and commercial evaluation of received proposals, and classify proposals according to the predefined evaluation framework in coordination with the relevant committees.
• Participate in negotiating complex and strategic contracts and agreements with suppliers, ensuring alignment with agreed terms and conditions to maximize financial and operational performance while minimizing associated risks.
• Conduct periodic inventory checks to ensure adequate stock levels and prevent supply shortages.
• Prepare and issue Purchase Orders (POs) specifying the required goods and services in accordance with agreements signed with suppliers, and request materials, products, equipment, and other items according to the required specifications.
• Receive goods and services and ensure compliance with the required technical specifications and service quality standards, in accordance with the applicable terms and conditions.
• Evaluate claims and disputes and coordinate with suppliers to ensure their appropriate and timely resolution.
• Participate in evaluating supplier performance against contractual agreements and report any contractual violations or issues requiring resolution to ensure smooth and uninterrupted operations.
• Maintain, organize, and archive procurement and contract records for documentation, record-keeping, and tracking purposes.
• Perform any other related duties or responsibilities as required by business needs and assigned by the direct supervisor.

Required Qualifications and Experience:

• Bachelor’s degree in business administration, Industrial Engineering, or any related field.
• 3–5 years of professional experience in procurement, preferably within organizations operating in a field relevant to the Academy.