Procurement Senior Specialist

Abu Dhabi Accountability Authority; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A government authority in Abu Dhabi is seeking a Procurement Specialist to manage vendor relationships and procurement cycles. The ideal candidate will have a Bachelor's degree and 4-6 years of relevant experience in procurement. Responsibilities include developing policies, monitoring plans, and ensuring compliance with corporate guidelines. This role is vital for supporting the authority's operational objectives.

Qualifications

• Bachelor’s degree in relevant field.
• 4 - 6 years of relevant experience.

Responsibilities

• Contribute to the development of policy, procedures, and manuals.
• Monitor procurement plans and execute corrective actions.
• Manage the vendor lifecycle from search to performance evaluation.
• Execute the procurement cycle activities from procure to pay.
• Ensure adherence to corporate policies and prepare correspondence.

Skills

Vendor management

Procurement strategy

Budget management

Analytical skills

Education

Bachelor’s degree in relevant field

Job description

Key Responsibilities/Duties

• Strategy and Planning: Contribute to the development, implementation, and update of the section related policy, procedures manual, delegation of authority, systems user manuals and standard forms, and ensure alignment with ADAA’s overall policies and procedures.
• Contribute to the development, implementation, and update of the sections’ strategic, budget and procurement, and operational plans ensuring alignment with the department and sector strategy and objectives, and ADAA’s mission and vision.
• Assist in the development of the section Key Performance Indicators (KPIs) and ensure to meet individual KPIs to improve efficiency and effectiveness.

Procurement Strategy and Planning:

• Monitor the progress of the section’s strategic, budget, and operational procurement plans’ implementation in coordination with relevant ADAA’s organizational units to ensure plans are executed as agreed; conduct analysis and recommend corrective actions in case of deviation or issues.
• Develop an efficient procurement cycle, procedures, and process to define a structural approach for provision of the section’s activities across ADAA in an effective, efficient, convenient, and optimal way.
• Implement process improvements in all phases of the procurement cycle to ensure effective and efficient organizational spend.

Vendor Management:

• Execute the full vendor management cycle activities in coordination with relevant internal and external stakeholders from market search and survey, registration, pre-qualification, onboarding, performance evaluation to payments including maintaining complete, accurate and up-to-date qualified vendor register in accordance with the corporate supply policy, procedures manual, and delegation of authority.
• Build and maintain long-term relationship with vendors to ensure effective and efficient partnership.
• Resolve complaints or claims received from the vendor in coordination with relevant ADAA’s organizational units in accordance with the corporate supply policy, procedures manual, and delegation of authority.

Non-Tendering:

• Execute the full procurement cycle activities from procure to pay including maintaining complete, accurate and up-to-date register of non-tendering related (Direct Purchase Method or Purchases where the procurement policy is not applicable to) requests received from ADAA’s organizational units as per their approved budget and procurement plans in accordance with the corporate supply policy, procedures manual, and delegation of authority while ensuring cost-effectiveness to support ADAA’s requirements in accordance with the corporate supply policy, procedures manual, and delegation of authority.

Orders Management:

• Execute the full management cycle activities of orders from issuance to receiving, payment, closing, and maintaining complete, accurate and up-to-date register including execution of amendments or cancelation activities if required in accordance with the corporate supply policy, procedures manual, and delegation of authority.
• Talent Management and Development: Ensure completion of required trainings and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
• Obtain timely performance review assessments for midyear and annual performance review and ensure to meet the set KPIs.
• Keep current with updated information relevant to the role to ensure standard performance level is achieved.
• Contribute to knowledge dissemination/sharing to build internal capabilities of the team and maximize their effective performance.
• Contribute to the development of UAE National employees in line with the objectives of the Authority and its Emiratization strategy.

Corporate:

• Ensure adherence and compliance with all ADAA corporate policies, procedures and guidelines (HR, IT, Procurement, Finance, Health and Safety, etc.).
• Prepare section’s related correspondence such as e-mails, memos, and letters to ensure professionalism, completeness and accuracy of information.
• Retain, document, preserve, and archive section’s related physical and electronic records in accordance with relevant policies and procedures.
• Respond any section related queries and provide required support to relevant ADAA’s organizational units and employees as and when required.
• Utilize relevant technologies used within ADAA in order to optimize work efficiency.
• Demonstrate compliance with ADAA’s values, Code of Business Conduct and ethics at all times to support the establishment of a value driven culture within the Authority.

Requirements

• Bachelor’s degree in relevant field.
• 4 -6 years of relevant experience.