Procurement Purchase Administrator

Indian Farmers Fertiliser Coop Ltd.; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Indian Farmers Fertiliser Coop Ltd. seeks a skilled procurement professional to manage the day-to-day operations of the purchasing department. The role focuses on effective sourcing, supplier negotiations and timely delivery of materials for capital projects.

You will coordinate with engineering, maintenance and finance teams to ensure cost and quality objectives are met, with emphasis on SAP ERP processes and strong MS Office proficiency.

Qualifications

• 3–5 years of experience in procurement within FMCG industry.
• 2 years’ ERP experience, specifically SAP.
• Good computer skills (MS Office, Excel, etc.).

Responsibilities

• Manage day-to-day functioning of the purchasing department through effective sourcing and negotiation.
• Procure Capex machinery, engineering spare parts, maintenance consumables and services for capital projects.
• Ensure uninterrupted availability of critical spares by sourcing the right material at quality, quantity, price and delivery.
• Obtain quotations, evaluate commercially, negotiate pricing, payment terms and delivery.
• Support procurement activities for engineering projects, including vendor coordination and material delivery tracking.

Skills

Procurement

Negotiation

Sourcing

Vendor management

Stakeholder coordination

Education

B.E./B.Tech. Mechanical Engineering

Tools

SAP

MS Office

Job description

Job Description:

Job Summary

• Main responsibility is to manage day to day functioning of the purchasing department through effective sourcing and negotiation

Roles & Responsibilities

• Procure Capex project machinery, engineering spare parts, maintenance consumables and technical services, ensuring timely execution of capital projects while meeting business, quality and cost objectives.
• Ensure uninterrupted availability of critical spares by sourcing the right material at the right quality, quantity, price, and delivery time.
• Obtain quotations from approved suppliers, conduct commercial evaluations, and negotiate competitive pricing, payment terms, and delivery schedules.
• Support procurement activities for engineering projects, including vendor coordination, PO follow-up, and material delivery tracking.
• Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement and project execution.
• Follow up with suppliers to ensure on-time delivery and expedite critical materials to avoid operational disruptions.
• Coordinate with the Trade team for Letter of Credit (LC), Cash Against Documents (CAD), import documentation, customs clearance, and shipment tracking.
• Ensure shipments are transported through the most economical and efficient logistics mode while achieving freight savings and timely delivery.
• Coordinate with Finance for timely supplier payment processing and resolution of invoice-related issues.
• Identify alternative suppliers and support supplier development initiatives to reduce procurement risks.
• Assist in evaluating supplier performance based on quality, delivery, cost competitiveness, responsiveness, and service levels.
• Maintain supplier master data (MDM) and ensure vendor information remains accurate and up to date.
• Support vendor relationship management and resolve supplier non-conformance reports (NCRs) in coordination with stakeholders.
• Maintain procurement records, purchase orders, contracts, and supporting documentation in SAP/ERP systems.
• Prepare procurement reports, spend analysis, savings reports, and other management reports as required.

KPIs

• Inward OTIF
• Cost saving Initiatives
• Cost Avoidance
• Cost Saving (B VS A)
• PR PO lead time
• Material Review Planning & Execution

Work experience requirement

• 3-5 years of experience in procurement department of FMCG Industry.
• 2 years’ experience in ERP (SAP experience)
• Good computer skills (MS Office, Excel etc.)

Qualification

• B. E. / B. Tech. Mechanical Engineering

Competencies

Requirements: