Procurement Officer

Nova Systems Engineering; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the engineering sector is seeking a Procurement Officer based in Abu Dhabi. The role involves managing the procurement process, negotiating with suppliers, and maintaining comprehensive records. Ideal candidates will have extensive experience in procurement of ELV systems, excellent negotiation skills, and the ability to collaborate with various stakeholders effectively.

Qualifications

• Extensive experience in procurement of ELV Fire Alarm and Firefighting systems within the UAE.
• Proven experience in preparing procurement documentation.
• Ability to handle multiple tasks simultaneously.

Responsibilities

• Prepare and process all procurement documentation including Purchase Orders and SubContracts.
• Negotiate with vendors on pricing and payment terms.
• Coordinate with logistics partners for shipment collection.

Skills

Negotiation Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Tools

ERP Systems

Microsoft Office Suite

Job description

Procurement Officer Job Location Abu Dhabi UAE Key Responsibilities Prepare and process all procurement documentation including Purchase Orders Letters of Credit LCs SubContracts and Appendices Negotiate with vendors on pricing payment terms and Incoterms to optimize savings and secure favorable agreements Manage the entire purchase order process from initiation to vendor release ensuring data accuracy within the ERP system Coordinate with logistics partners to arrange shipment collection and customs clearance Register vendors in the company system ensuring all required documentation including NDAs is collected and validated Release Purchase Orders POs to vendors according to Service Level Agreements SLAs based on approved Purchase Requisitions PRs Maintain comprehensive records of all transactions and suppliers for future reference Track all PRs and POs ensuring order confirmations are received from vendors and updating Estimated Time of Arrivals ETAs in the PO tracker Process assessment forms and subcontract agreements as needed ensuring proper documentation is maintained in the shared drive Develop and maintain Procurement schedule reports providing regular updates to the line manager Build and maintain strong relationships with internal and external stakeholders including suppliers and various company teams Collaborate effectively with technical estimation and logistics teams to ensure a smooth procurement process Resolve material and value discrepancies in coordination with internal and external stakeholders Evaluate vendor proposals comparing price quality delivery speed and other factors to determine the most advantageous options for the company Requirements Extensive experience in procurement of ELV Fire Alarm and Firefighting systems within the UAE is mandatory Proven experience in preparing and processing procurement documentation POs LCs SubContracts etc Strong negotiation skills and experience in securing favorable commercial terms with vendors Experience with ERP systems and procurement software Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously Strong communication and interpersonal skills with the ability to build and maintain effective relationships with stakeholders Proficiency in Microsoft Office Suite Ability to work both independently and as part of a team

Procurement Officer • Abu Dhabi, United Arab Emirates