Procurement Manager – Interior Fit-Out

Crystal fit contracting LLC; Dubai; On-site; AED 360,000 - 600,000; Full time

Job summary

Crystal Fit Contracting LLC is seeking an experienced Procurement Manager to lead procurement activities across multiple interior fit-out projects in the UAE. The role involves supplier and subcontractor sourcing, RFQs, negotiations, PO issuance and delivery coordination, with close collaboration with project teams.

The ideal candidate has 4–6 years of procurement experience in UAE interior fit-out, a strong supplier network, and expertise in BOQs, drawings, specs, budgets and cost control.

Qualifications

• Minimum 4–6 years of procurement experience, preferably within the UAE interior fit-out industry.
• Strong existing network of UAE suppliers and subcontractors.
• Good knowledge of fit-out materials, specifications and subcontract packages.
• Experience with commercial, retail, F&B, office, gym, clinic or hospitality fit-out projects.
• Ability to read BOQs, drawings and technical specifications.
• Good understanding of project budgets and cost control principles.
• Strong Excel and reporting skills.
• Ability to manage procurement for several projects simultaneously.
• Excellent organizational and follow-up skills.
• Good written and spoken English.
• UAE experience is strongly preferred.

Responsibilities

• Source and prequalify suppliers and subcontractors across the UAE.
• Issue RFQs based on approved BOQs, specifications, drawings and project requirements.
• Obtain and evaluate competitive quotations from suppliers and subcontractors.
• Negotiate pricing, payment terms, warranties, lead times and commercial conditions.
• Coordinate with the QS / Cost Controller to ensure procurement remains within the approved project budget.
• Prepare and issue Purchase Orders and subcontract documentation following internal approval.
• Maintain and update the procurement schedule for each project.
• Identify long-lead items and raise early warnings to the Project Manager.
• Follow up on material production, approvals and delivery dates.
• Coordinate material deliveries with Project Managers and Site Engineers.
• Maintain an approved supplier and subcontractor database.
• Develop alternative suppliers and subcontractors to improve pricing and reduce procurement risk.
• Coordinate material samples, technical data sheets and required documentation with the project/design team.
• Track PO values, committed costs, payment terms and outstanding deliveries.
• Coordinate with Accounts regarding supplier invoices and payment schedules.
• Verify that supplier invoices correspond with approved POs and delivered quantities.
• Support value engineering and alternative material sourcing where required.
• Maintain complete procurement records for every project.

Skills

Procurement management

Excel and reporting

Reading BOQs and drawings

Budget and cost control understanding

English communication

Job description

Crystal Fit Contracting LLC is looking for an experienced Procurement Manager with a strong background in the UAE interior fit-out industry.

The successful candidate will be responsible for managing procurement across multiple commercial fit-out projects, including supplier and subcontractor sourcing, RFQs, commercial negotiations, purchase orders, lead-time control and delivery coordination.

Key Responsibilities

• Source and prequalify suppliers and subcontractors across the UAE
• Issue RFQs based on approved BOQs, specifications, drawings and project requirements
• Obtain and evaluate competitive quotations from suppliers and subcontractors
• Negotiate pricing, payment terms, warranties, lead times and commercial conditions
• Coordinate with the QS / Cost Controller to ensure procurement remains within the approved project budget
• Prepare and issue Purchase Orders and subcontract documentation following internal approval
• Maintain and update the procurement schedule for each project
• Identify long-lead items and raise early warnings to the Project Manager
• Follow up on material production, approvals and delivery dates
• Coordinate material deliveries with Project Managers and Site Engineers
• Maintain an approved supplier and subcontractor database
• Develop alternative suppliers and subcontractors to improve pricing and reduce procurement risk
• Coordinate material samples, technical data sheets and required documentation with the project/design team
• Track PO values, committed costs, payment terms and outstanding deliveries
• Coordinate with Accounts regarding supplier invoices and payment schedules
• Verify that supplier invoices correspond with approved POs and delivered quantities
• Support value engineering and alternative material sourcing where required
• Maintain complete procurement records for every project

Typical Procurement Packages

• Gypsum and ceilings
• Flooring and tiling
• Glass and metal works
• Painting and decorative finishes
• Electrical and plumbing
• Fire Fighting and Fire Alarm
• Sanitary ware
• Doors and ironmongery
• Furniture and FF&E

Requirements

• Minimum 4–6 years of procurement experience, preferably within the UAE interior fit-out industry
• Strong existing network of UAE suppliers and subcontractors
• Good knowledge of fit-out materials, specifications and subcontract packages
• Experience with commercial, retail, F&B, office, gym, clinic or hospitality fit-out projects
• Ability to read BOQs, drawings and technical specifications
• Good understanding of project budgets and cost control principles
• Strong Excel and reporting skills
• Ability to manage procurement for several projects simultaneously
• Excellent organizational and follow-up skills
• Good written and spoken English
• UAE experience is strongly preferred

Key Performance Indicators

• Procurement savings against project budget
• Number and quality of competitive quotations obtained
• On-time procurement and delivery performance
• Reduction of urgent / last-minute purchases
• Supplier and subcontractor performance
• Accuracy of Purchase Orders and procurement records
• Development of reliable alternative suppliers
• Procurement impact on overall project profitability