Procurement Executive

Vendor Management and Relationship Building

• Develop and implement strategic procurement plans to optimize spending and ensure cost-effectiveness.
• Conduct thorough market research to identify potential suppliers and assess their capabilities.
• Negotiate contracts with vendors to secure favorable terms and conditions while maintaining quality standards.
• Monitor supplier performance and conduct regular evaluations to ensure compliance with agreements.
• Collaborate with cross-functional teams to forecast demand and manage inventory levels effectively.
• Analyze procurement data to identify trends and opportunities for savings and process improvements.
• Manage supplier relationships to foster a collaborative and mutually beneficial partnership.
• Ensure adherence to legal and regulatory requirements in all procurement activities.
• Prepare and present procurement reports to senior management, highlighting key metrics and initiatives.
• Lead initiatives for sustainable sourcing and ethical procurement practices to align with company values.

· Identify, evaluate, and onboard vendors capable of meeting material and service requirements.

· Negotiate favourable terms, pricing, and agreements with vendors. Administer contracts efficiently and ensure adherence to terms.

· Regularly assess vendor performance and nurture relationships for improved services and collaborations.

· Keep updated records of vendor details, agreements, and contact information for effective communication and reference.

· Engage in meetings, exhibitions, and conferences to stay updated on market standards, trends, and product offerings.

Procurement Operations and Documentation

· Create and issue accurate purchase orders, ensuring all necessary details are included and communicated to suppliers.

· Monitor orders and track deliveries to ensure timely receipt of materials or services.

· Oversee product quality upon delivery, ensuring adherence to specified standards and requirements.

· Manage the submission of invoices and diligently follow up on payments, ensuring timely settlements.

· Maintain organized records of purchase reports, PO documents, and necessary procurement-related files.

Reporting and Analysis

· Generate monthly sales reports for consignment products and maintain Stock on Hand (SOH) reports for inventory control.

· Analyze procurement data, create comparative charts, and provide insights for decision-making and strategy formulation.

· Analyze data to identify trends, opportunities, and areas for improvement, contributing to strategic decision-making at the management level.

ERP Management and Coordination

· Input necessary product details, including category, code, translations, and pricing into the ERP system.

· Collaborate with the finance team for year-end auditing, ensuring compliance and accuracy of procurement records.

· Conduct training sessions for operations teams on procurement-related activities and ensure smooth execution in centres.

Special Projects and Internal Coordination

· Follow up on vendor onboarding documents and requirements, ensuring timely completion and compliance.

· Supervise internal transfers of products and maintain accurate records for accountability.

· Coordinate with vendors for product returns or replacements, ensuring adherence to policies and timely resolutions.

Desired Candidate Profile

• Bachelor's degree in Business, Supply Chain Management, or a related field.
• Proven experience in strategic sourcing and contract negotiation is essential.
• Familiarity with procurement software and ERP systems to streamline purchasing processes.
• Strong analytical skills to interpret procurement data and make informed decisions.
• Excellent communication and interpersonal skills to build effective supplier relationships.
• Ability to work collaboratively across departments and influence stakeholders.
• Detail-oriented mindset with strong organizational and project management skills.
• Cultural awareness and language proficiency in English and any additional language relevant to the region.

Employment Type

Full Time

Company Industry

• Entertainment
• Recreation
• Theme Parks

Department / Functional Area

• Buying
• Purchase
• Procurement

Keywords

• Procurement
• Contract Negotiations
• And Supply Chain Operations
• Analytical Skills
• Data Analysis

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