Procurement (Document Controller) - Abu Dhabi projects and infrastructure centre

Qureos Inc; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading procurement firm in Abu Dhabi is seeking a Document Control Specialist to maintain procurement documentation and ensure compliance. Ideal candidates have a degree in business administration or Supply Chain, along with 2 years of document control experience. Proficiency in MS Office and familiarity with ERP systems like Oracle are required. This role supports efficient procurement processes, offering an opportunity to contribute to a dynamic team in the UAE.

Qualifications

• 2 years of experience in document control, preferably in a procurement or supply chain environment.
• Familiarity with procurement processes, terminology, and documentation.

Responsibilities

• Maintain and update records of all procurement documentation.
• Implement and maintain document control procedures and systems.
• Ensure documents are accurately filed, version-controlled, and accessible.

Skills

Document control

Attention to detail

Communication skills

Education

Diploma or bachelor's degree in business administration, Supply Chain or related field

Tools

MS Office

ERP systems (e.g. Oracle)

Document management systems

Job description

Maintain and update records of all procurement documentation including RFQs RFPs purchase requisitions POs contracts invoices and delivery receipts.

Implement and maintain document control procedures and systems (manual or electronic).

Ensure documents are accurately filed version-controlled and accessible to authorized personnel.

Coordinate with procurement officers suppliers and other departments to collect review and distribute documents.

Track contract expiry dates renewals and compliance deadlines.

Ensure proper document security confidentiality and integrity.

Support internal and external audits by providing accurate and complete procurement records.

Enter procurement data into ERP or document management systems (e.g Oracle SharePoint).

Generate periodic reports on document status outstanding issues and other KPIs.

Assist with administrative duties related to procurement processes when required.

Qualifications:

Diploma or bachelors degree in business administration Supply Chain or related field.

2 years of experience in document control preferably in a procurement or supply chain environment.

Proficiency in MS Office (Word Excel Outlook) and document control systems.

Familiarity with procurement processes terminology and documentation.

Experience with ERP systems (e.g. Oracle) is an advantage.