Procurement Coordinator Fleet Administration

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A confidential company in Dubai is seeking an experienced procurement specialist to enhance their vehicle acquisitions and supplier relationships. The ideal candidate will have demonstrated expertise in procurement, particularly in fleet management, alongside strong negotiation and analytical skills. Responsibilities include evaluating vendors, liaising with dealerships for optimal vehicle pricing, and conducting market research to drive cost efficiencies. Candidates should be detail-oriented with a proactive approach to managing priorities in a dynamic environment.

Qualifications

• Proven experience in procurement within fleet management or related automotive field.
• Strong negotiation and communication skills with a track record of securing favorable agreements.
• Excellent analytical abilities to assess pricing, market data, and vendor performance.

Responsibilities

• Source and evaluate vendors, build relationships with suppliers, ensure quality standards.
• Liaise with vehicle dealerships for pricing and purchase terms.
• Stay current with automotive market trends and identify cost savings opportunities.
• Maintain procurement records and prepare performance reports.

Skills

Negotiation skills

Analytical abilities

Microsoft Office Suite proficiency

Communication skills

Job description

1.1. Source and evaluate vendors for vehicle fabrication, branding and accessories, obtaining competitive quotes and negotiation favourable terms.

1.2. Build and maintain strong, collaborative relationships with existing and new suppliers.

1.3. Ensure all procured items meet quality standards and specifications.

2. Vehicle Acquisitions:

2.1. Liaise directly with vehicle dealerships to obtain new vehicle pricing, negotiate purchase terms, and secure optimal deals.

2.2. Collect and analyse monthly pricing information from various dealerships and market sources.

3. Market Research and Analysis:

3.1. Stay current with automotive market trends, new vehicle releases, and technological advancements.

3.2. Proactively identify opportunities for cost savings and efficiency improvements in fleet procurement.

4. Administrative & Reporting

4.1. Maintain accurate records of all procurement activities, including quotes, purchase orders, and vendor contracts.

4.2. Prepare regular reports of all procurement performance, cost analysis and market insights

4.3. Collaborate with internal teams (e.g., finance, sales operations) to ensure seamless procurement processes.

Desired Candidate Profile

• Proven experience in procurement, preferably within fleet management or a related automotive field.
• Strong negotiation and communication skills with a tract record of securing favourable agreements.
• Excellent analytical abilities to assess pricing, market data and vendor performance.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• A keen eye for detail and a commitment to accuracy.
• Knowledge of vehicle specifications, modifications and the automotive industry in general is a significant advantage.

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• Dubai , Ajman - United Arab Emirates (UAE)