Procurement Assistant

About the Client:

We are sourcing on behalf of a reputable organization with growing operational needs across the UAE and beyond. The company is focused on delivering high-quality services and products in a time-sensitive environment, where procurement plays a key role in cost efficiency and supply chain stability. As a Procurement Assistant, you will support the purchasing team in coordinating vendor relationships, maintaining accurate records, and ensuring the smooth flow of goods and materials.

Location: United Arab Emirates (Onsite)

Role Summary:

We are seeking a highly organized and detail-oriented Procurement Assistant to support day-to-day purchasing operations. This entry-level role is ideal for individuals who are interested in supply chain management or procurement, and want to develop hands-on experience in vendor coordination, order processing, and procurement systems.

Key Responsibilities:

Purchasing & Vendor Coordination:

• Assist in issuing purchase orders (POs) to vendors and ensuring timely acknowledgment and delivery.
• Communicate with suppliers to obtain quotations, delivery schedules, and product specifications.
• Maintain and update vendor contact details, pricing information, and purchase records.

Documentation & Record Keeping:

• Ensure all procurement documentation is filed and stored accurately, both physically and digitally.
• Track the status of orders, shipments, and deliveries; escalate delays when necessary.
• Help reconcile purchase orders, delivery notes, and invoices in coordination with the finance team.

Inventory & Cost Monitoring:

• Support the procurement team in stock level checks, reordering, and urgent replenishment needs.
• Monitor price changes and help analyze cost-saving opportunities.
• Maintain awareness of approved vendors and follow internal guidelines on product sourcing.

Cross-Functional Coordination:

• Work closely with the warehouse, finance, and operations teams to ensure procurement flows align with operational needs.
• Assist with RFQs (requests for quotations) and supplier evaluations as required.

Required Qualifications & Experience:

• Bachelor’s degree or diploma in Business Administration, Supply Chain, or a related field.
• 0–2 years of experience in procurement, purchasing, or administrative support.
• Proficiency in Microsoft Excel and ERP systems (SAP, Oracle, or Zoho is a plus).
• Strong attention to detail and organizational skills.
• Fluent in English; Arabic is a plus.

Preferred Qualifications:

• Internship or previous administrative experience in a procurement or logistics setting.
• Familiarity with basic procurement terminology, purchase order lifecycle, and inventory processes.
• Understanding of vendor terms, Incoterms, and delivery documentation (optional but beneficial).

Key Skills:

• Purchase order processing
• Vendor communication
• Record keeping & documentation
• Basic inventory awareness
• ERP or procurement software
• Excel reporting & data entry
• Attention to detail
• Organizational skills
• Multi-tasking & time management
• Cross-functional teamwork