Procurement and Contracts Officer

Dubai Careers - A Smart Dubai Initiative

Dubai

On-site

AED 112,000 - 201,000

Full time

16 hours ago

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Job summary

Dubai Public Prosecution (United Arab Emirates) seeks a Procurement professional to execute procurement plans, verify tender documentation, and manage supplier relationships. The role focuses on securing approvals, ensuring compliant purchases, and maintaining records of procurement activities.

The candidate should have a bachelor's degree in accounting/finance/BA/law, at least two years of related experience, and must be male with completed national service.

Qualifications

Bachelor's degree in one of the specified fields.
2+ years of related experience.
Gender: Male.
National Service: Completed.

Responsibilities

Execute the procurement plan for materials and equipment, and monitor progress.
Manage and minimize costs related to procurement, hospitality, travel, transportation, and general services.
Document procurement and supply operations in the approved records.
Verify tender and procurement documentation and issue solicitations to suppliers, contractors, and service providers.
Process orders to ensure timely availability at best quality and price.
Prepare reports on tenders, contracts, and procurement activities.
Register suppliers, contractors, and service providers in the approved vendor registry.
Prepare and update the supplier database for bidding on projects and programs.
Participate in supplier follow-up procedures and after-sales services, including warranty and maintenance.
Coordinate periodic recommendations with suppliers to improve performance.
Prepare data reports on performance indicators with Procurement Unit staff.
Draft and maintain memos, correspondence, and meeting records; ensure implementation.
Follow up on decisions and circulars and ensure implementation.

Education

Bachelor's Degree: Accounting - Finance - Business Administration - Law

Job description

Job Description

Job Objective

To execute and secure approvals for purchase orders issued by the department, ensuring they meet all terms and incorporate the specifications and requirements of the various departments and sections; and to verify materials upon receipt, issuance, and storage.

Tasks and Responsibilities

Execute the procurement plan for materials and equipment, and monitor progress in accordance with approved guidelines and best practices.
Implement policies and initiatives for cost rationalization and revenue generation; manage and minimize costs related to procurement, hospitality, travel, transportation, and general services within the department.
Document procurement and supply operations in the approved records.
Verify tender and procurement documentation and issue solicitations to suppliers, contractors, and service providers.
Process orders for materials or supplies, ensuring the timely availability of departmental requirements at the best quality and price.
Participate in preparing reports regarding the lifecycle of tenders, contracts, and procurement activities.
Register suppliers, contractors, and service providers in the approved vendor registry.
Prepare and update the supplier database for companies or establishments wishing to bid on projects and programs launched by the Department.
Participate in supplier follow-up procedures and the provision of after-sales services, including warranty and maintenance.
Coordinate the implementation of periodic recommendations with suppliers to enhance performance levels and ensure the delivery of optimal services.
Prepare necessary data reports regarding performance indicators, in coordination with Procurement Unit staff.
Draft and maintain records of memos, correspondence, and meetings related to the role, and ensure their implementation.
Follow up on decisions and circulars related to the work and ensure their implementation in accordance with established procedures.