Pharmacy Procurement Officer

American Hospital Dubai; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

American Hospital Dubai seeks a Procurement Leader to oversee the professional and administrative direction of its procurement services within a hospital setting. The role emphasizes accuracy, cost control, and collaboration with Pharmacy and accounts payable to ensure timely and compliant procurement processes.

The successful candidate will have a Bachelor's in Business Management (or related field), at least three years of healthcare procurement experience, and familiarity with JCIA standards.

Qualifications

• Bachelor's degree in Business Management or related field.
• Minimum of three years of experience in healthcare setting or pharmacy procurement.
• Knowledge of JCIA standards and drug-use control functions.

Responsibilities

• Oversees overall professional and administrative direction of procurement services.
• Reviews orders and requisitions for accuracy and need; forwards to accounts payable.
• Monitors inventory levels, stock-outs, and conducts cost analyses.
• Coordinates product returns and supports market trend studies.
• Maintains confidentiality and professional ethics across procurement activities.
• Communicates with Pharmacy and other departments to manage requisitions in progress.

Skills

English fluency

Education

Bachelor's Degree in Business Management or related field

Job description

Job Description:

Oversees the overall professional and administrative direction of procurement services.

Responsibilities

• Maintains confidentiality and objectivity per the ethics of the profession.
• Reviews and checks for accuracy, specification, and need and processes all approved orders and requisitions.
• Verifies all packing slips against purchase orders and forwards to accounts payable.
• Reviews all month-end data to ensure accuracy and forwards to the Pharmacy director for review
• Maintains effective and timely communication with departmental and other hospital staff. Works closely with and supports Pharmacy needs.
• Interfaces directly with accounts payable, in instances where price discrepancies exist, between the purchase order and invoice.
• Ensures effective stock control, verifies inventory computations, determines discrepancies or abnormal consumption, and takes necessary preventive and corrective measures.
• Monitors closely; inventory level, mini-max, stock-outs and critical level products, expedite and follow up shipment deliveries.
• Reports all major or consistent price discrepancies to the Director of Pharmacy.
• Coordinates all product returns with various vendors and the medication handler
• Assists the Director of Pharmacy with market trend studies and cost analysis.
• Prepares and submits reports to the Director of Pharmacy per routine schedules and as needed.
• Assists the Director of Pharmacy with solicitation of bids, review of pertinent data and negotiations.
• Interfaces with the Director of Pharmacy about procurement to establish specifications and needs.
• Communicates with the Director of Pharmacy for pharmacy and other departments with requisitions and orders that are in progress.
• Maintains appropriate records and documentation of activities.
• Performs all duties in a professional, effective and confidential manner.
• Oversees the storage and distribution by accurate and timely order picking, packing and dispatch. Ensure good storage and distribution practices across all operating units.
• Performs all other duties required or assigned.
• Identifies and analyzes the root cause of product supply issues and plans corrective/preventive measures to make sure the product availability or source out alternate as appropriate.

Qualifications

• Bachelors Degree in Business Management or related field
• Certification in Supply Chain Management preferred

PROFESSIONAL EXPERIENCE:

• Minimum of three (3) years of experience in healthcare setting or pharmacy procurement.
• Knowledge of all aspects of drug-use control functions including purchasing, Inventory control, drug storage, drug distribution, drug information, and good storage.
• Knowledge of the Joint Commission International Accreditation (JCIA) standards.
• Ability to speak and write in English fluently.