Personal Secretary

Samana Group Of Companies; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an experienced Personal Secretary to manage executive schedules and office duties efficiently. The role involves maintaining communications, organizing meetings, and ensuring confidentiality while providing administrative support. Ideal candidates will possess strong organizational abilities and proficiency in MS Office and ERP tools.

Qualifications

• Proven 3+ years of experience as Secretary or similar administrative role.
• Proficient in MS Office & ERP Software.
• Excellent organizational and time-management skills.

Responsibilities

• Maintain executive's agenda and assist in planning appointments and meetings.
• Attend meetings and keep minutes.
• Make travel arrangements for executives.

Skills

Organizational skills

Communication

Negotiation

Excel

Time-management

Tools

MS Office

ERP Software

Job description

Personal Secretary

Job Location : Dubai, UAE

Duties and Responsibilities :

Maintain executive s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible.
Excellent in Excel and reporting.

Requirements :

Proven 3+ years of experience as Secretary or similar administrative role
Proficient in MS Office & ERP Software
In depth knowledge of office management as well as technical vocabulary of relevant industry
Familiarity with basic management research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality

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