Personal Assistant to European Family

A dynamic European family (Franco-Italian, Franco-Swiss) with three children is looking for a highly organized, proactive, and adaptable Personal Assistant to support their daily life and activities. This is a unique opportunity to work closely with an inspiring family in a fast-paced and evolving environment, ensuring seamless organization and assistance in both personal and professional matters.

Your role:

As the Personal Assistant to the Family, you will be the key point of contact for both business and personal matters. Your main objective is to ensure smooth daily operations and provide comprehensive support to both in achieving their professional and personal goals.

Responsibilities:

1. Business Operations:
   • Represent the Family in various operational activities, including visits to the bank, real estate investments, and supplier negotiations.
   • Manage day-to-day financial transactions such as bank transfers and checks.
   • Assist in sourcing and negotiating with vendors for various business-related projects.
   • Handle urgent courier services, including DHL and postal requirements.
2. Household Management:
   • Recruit, manage, and oversee household staff, including maids and drivers, as required.
   • Ensure effective communication between household staff, vendors, and other stakeholders.
   • Supervise the maintenance and procurement of essential household items.
   • Coordinate the family’s personal calendar and events.
   • Buy groceries online, Amazon deliveries, etc.
3. Personal Event Coordination:
   • Organize personal and family events such as birthdays, school schedules, and special celebrations.
   • Manage travel bookings, flight reservations, and logistics for personal and family trips.
   • Find nannies abroad with alternative education backgrounds when traveling on holiday or business trips.

Qualifications:

- You have at least 5 years of proven experience as a Personal Assistant to a HNWI Family.

- You are comfortable managing both professional and personal tasks with high standards and discretion.

- You have strong organizational and problem-solving skills, with the ability to handle complex schedules and multitask effectively.

- You are fluent in English (both spoken and written).

- You are proficient with task management tools, Excel, and other administrative software.

- You are proactive, and thrive in dynamic environments.

- You have a sharp sense of responsibility, excellent communication skills, and a natural ability to anticipate needs.

- You are resourceful, dynamic, and adaptable.

- You maintain a high level of integrity, discretion, and professionalism.

- You are presentable, energetic, and passionate about your work.

- You have negotiation skills and are always seeking process improvements.

Why join us?

Full-time, permanent contract based in Dubai. Work alongside an energetic and dynamic European couple with a strong business focus. Be part of exciting projects that ensure no two days are ever the same. Enjoy a role with autonomy and growth potential. Competitive remuneration depending on experience. If you are a dedicated and motivated professional ready to take on a challenging role, apply now and be part of an inspiring journey. We are looking forward to meeting you.