Personal Assistant to Chief Executive Officer

PSI Real Estate; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading real estate company in the UAE is seeking a Personal Assistant to the CEO. The role involves providing high-level administrative support, managing communications and scheduling, and requires strong organizational skills and discretion. This full-time position is ideal for an Arabic speaker with experience in a senior administrative role.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3+ years of experience as Executive Assistant.
• ARABIC Speaker is a MUST.

Responsibilities

• Manage CEO's calendar and appointments.
• Handle incoming communications on behalf of CEO.
• Coordinate Board meetings and materials.

Skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Analytical thinking

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

Job description

Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer

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PSI Real Estate LLC. is the No. 1 and largest private Real Estate Company in Abu Dhabi & Dubai, established in 2007 .

Our Branches Around the world - Netherlands, St. Tropez, Germany, Jordan, India, KSA, Egypt, and Monaco.

Known for sustainable and dynamic performance, we have built a prominent brand recognition in the UAE Real Estate Market. PSI aims to provide a hassle-free Real Estate experience and excel in the industry through collaboration with esteemed developers in Abu Dhabi & Dubai.

Role Description

This is a full-time, on-site ARABIC Speaker Personal Assistant to CEO role located in Dubai, United Arab Emirates . The Personal Assistant to CEO will be responsible for provides high-level administrative support to the CEO, ensuring smooth day-to-day operations, managing communications, scheduling, and acting as a liaison with internal and external stakeholders. This role requires exceptional organizational skills, discretion, and the ability to handle complex, confidential tasks with professionalism and efficiency.

Responsibilities :

• Manage the CEO's calendar, appointments, and travel arrangements (domestic and international).
• Prepare and organize meetings, agendas, presentations, and minutes.
• Handle incoming communications (emails, calls, messages), prioritize and respond on behalf of the CEO when appropriate
• Maintain an organized filing system of paper and electronic documents.
• Act as the point of contact between the CEO and Board members, executives, clients, and other stakeholders.
• Assist in the preparation and coordination of Board meetings and materials.
• Track and follow up on projects, action items, and deadlines related to Board activities.
• Draft high-quality correspondence, reports, and briefing materials
• Manage confidential and sensitive information with integrity and discretion
• Build and maintain positive working relationships across all levels of the organization.
• Coordinate special projects and strategic initiatives on behalf of the CEO
• Arrange logistics for speaking engagements, conferences, and corporate events.
• Monitor and reconcile expense reports and budgets related to the CEO’s office.
• Takes Health, Safety & Environment (HSE) lead in ensuring “safe systems of work” and “safe conditions” are in place within area of responsibility.
• Performs other similar or related duties as required or assigned by management.

Educational Requirements / Qualifications :

• Bachelor’s degree in Business Administration, Communications, or a related field.

Experience :

• 3+ years of experience as an Executive Assistant or in a senior administrative role.

Skills and Competencies :

• Knowledge of regulations and guidelines.
• ARABIC Speaker is a MUST
• Conceptual and analytical thinking.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Communication skills, including oral communication, report writing, and presentation skills.
• Robust interpersonal ability.
• Willingness to travel domestically.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment
• High degree of professionalism, discretion, and judgment.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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