Personal Assistant to Chief Executive Officer

izil Beauty; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading beauty brand seeks a proactive Personal Assistant to the CEO to enhance efficiency and impact. The role entails high-level administrative support, scheduling, and project management in a fast-paced environment. Ideal candidates should possess strong organizational skills, discretion, and experience in a dynamic setting to support both business and personal tasks.

Benefits

Competitive salary based on experience

Performance-based incentives

Opportunity to support the growth of a global brand

Qualifications

• 5+ years as a Personal Assistant, Executive Assistant, or Project Manager in a high-growth environment.
• Experience with PR/media coordination preferred.
• Strong ability to manage sensitive information.

Responsibilities

• Manage the CEO’s complex calendar and prioritize meetings.
• Coordinate media and public engagements.
• Assist with professional and personal projects.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Business acumen

Proactiveness

Emotional intelligence

Education

Bachelor’s degree in Business, Communications, or related field

Tools

Microsoft Office

Job description

Personal Assistant to Chief Executive Officer

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Job Summary:

We are seeking an experienced Personal Assistant who will enhance the CEO’s efficiency and impact by managing her time and priorities effectively. This role involves high-level administrative support, project management, media coordination, and personal assistance. The ideal candidate is proactive, highly organized, and has the business acumen to handle professional and personal projects in a fast-paced, high-growth environment.

Key Responsibilities:

Executive Support

• Manage the CEO’s complex calendar, including scheduling meetings, board sessions, and personal appointments.
• Coordinate travel and logistics for both business and personal trips.
• Prepare reports, presentations, and materials for meetings and strategic reviews.

Media & Public Engagements

• Coordinate with PR and marketing teams for interviews, press events, and speaking engagements.
• Prepare briefing documents, talking points, and key messages to ensure the CEO is media-ready.
• Handle logistics and communication for public appearances and events.

Project & Personal Management

• Assist with professional and personal projects, ensuring timely execution.
• Monitor progress, follow up on deadlines, and provide regular updates to the CEO.
• Support personal tasks, event planning, and household management as needed.
• Manage internal and external communications efficiently and professionally.
• Draft emails, presentations, and correspondence on behalf of the CEO.
• Build relationships with internal teams, board members, and external stakeholders.
• Streamline workflows, identify process improvements, and optimize daily operations.
• Anticipate needs and proactively resolve challenges.

Qualifications:

• 5+ years of experience as a Personal Assistant, Executive Assistant, or Project Manager in a high-growth or entrepreneurial environment.
• Experience with PR/media coordination and managing executive stakeholders is a strong advantage.
• Bachelor’s degree in Business, Communications, or a related field.

Key Skills:

• Exceptional organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills in English; Arabic is a plus.
• Proficiency in Microsoft Office and project management tools.
• Discretion in handling sensitive information.
• Business-savvy, resourceful, and solutions-oriented.
• Proactive, confident, and adaptable in managing priorities.
• Professional, emotionally intelligent, and team-oriented.

Benefits include a competitive salary based on experience, performance-based incentives, and the opportunity to be part of a fast-growing beauty brand’s journey. Work closely with a visionary CEO and contribute to the growth of a global brand.

Seniority level: Mid-Senior level

Employment type: Full-time

Job functions: Administrative, Strategy/Planning, Project Management

Location: Dubai, United Arab Emirates

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