Personal Assistant to Chief Executive Officer

Remedica; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a motivated Personal Assistant to support the CEO. This pivotal role involves managing the CEO's calendar, organizing travel, and preparing executive documents. The ideal candidate will bring over five years of experience in a similar role, showcasing exceptional organizational and communication skills. You'll act as a bridge between the CEO and various stakeholders, ensuring professionalism and confidentiality. Join a dynamic team and play a crucial part in enhancing executive effectiveness while contributing to a healthier world through quality pharmaceutical products.

Qualifications

• 5+ years of experience as a Personal Assistant to CEOs of large companies.
• Exceptional written and verbal communication skills in English.
• Proficient in managing confidential information with discretion.

Responsibilities

• Manage and optimize the CEO’s calendar and travel plans.
• Prepare high-quality reports and handle correspondence.
• Liaise with stakeholders and manage confidential documents.

Skills

Organizational Skills

Time Management

Communication Skills

Discretion

MS Office Suite

Tools

MS Office Suite

Digital Collaboration Tools

Job description

Why REMEDICA

Remedica is a leading pharmaceutical company with a vision for a healthier world through high quality, safe and efficacious products at affordable prices.

We are looking for:

A motivated and results-driven Personal Assistant to Chief Executive Officer to join our team at Remedica and act as a key enabler for the CEO, ensuring time and energy are focused on high-impact priorities.

By handling day-to-day logistics, communication, and administrative support, this role plays a critical part in enhancing the CEO’s effectiveness. The PA will also serve as a bridge between the CEO and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.

As a Personal Assistant you will:

• Manage and optimize the CEO’s calendar, including scheduling meetings, coordinating internal and external appointments, and ensuring timely reminders.
• Organize international travel plans, including flights, accommodation, visa arrangements, itineraries, and expense tracking.
• Prepare high-quality reports, presentations, and documents for executive meetings and board reviews.
• Handle email and phone correspondence on behalf of the CEO, drafting responses and prioritizing urgent matters.
• Coordinate and follow up on meetings by preparing agendas, taking minutes, and ensuring action items are tracked and completed.
• Liaise with senior leadership, clients, partners, and stakeholders, acting as a professional support of the CEO.
• Conduct research, compile data, and provide strategic input or summaries to assist in decision-making.
• Support personal tasks and errands to help manage the CEO’s time more effectively, including appointments, reservations, and occasional private engagements.
• Manage confidential information and documents with the utmost discretion.

What you will bring:

• Minimum 5 years of experience as a Personal Assistant to CEO of global companies of 1000+ employees.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
• Excellent organizational, time-management, and multitasking skills, with strong attention to detail.
• Exceptional written and verbal communication skills in English.
• Ability to work independently, take initiative, and maintain professionalism under pressure.
• High level of integrity, trustworthiness, and discretion.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with digital collaboration tools.

If you are interested you can apply via our website: https://careers.remedica.eu/job/Personal-Assistant/841-en_GB/