Personal Assistant to CEO (Arabic speaker)

Black Pearl Consult; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading FMCG manufacturing company in Dubai is seeking a proactive Personal Assistant to support their CEO. The role requires strong organizational, communication, and multitasking skills, with a minimum of 5 years' experience in a similar position. Fluency in Arabic and English is essential. This dynamic opportunity involves managing communications, organizing schedules, and ensuring effective operational support.

Qualifications

• 5+ years of experience as a Personal Assistant or Executive Assistant in related industries.
• Fluent in Arabic and English, both spoken and written.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary point of contact for the CEO.
• Manage incoming communications including emails and calls.
• Organize the CEO’s calendar and travel plans.
• Prepare official communications and reports.

Skills

Organizational skills

Multitasking

Time-management

Communication

Interpersonal skills

Education

Bachelor’s Degree in Business Administration

Tools

MS Office

Job description

Overview

We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA) to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO’s right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast-paced, dynamic business environment.

Responsibilities

• Serve as the primary point of contact between the CEO and internal / external stakeholders.
• Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.
• Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
• Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.
• Prepare briefing materials and ensure the CEO is well-prepared for meetings and trips.
• Coordinate, attend, and document minutes for key meetings.
• Follow up on action points and ensure timely completion of assigned tasks.
• Liaise with different departments to ensure alignment on CEO’s directives.
• Maintain confidential records, files, and documents with the highest level of discretion.
• Manage task lists and provide daily follow-up to ensure priorities are met.
• Support in research, project coordination, and special assignments as directed by the CEO.
• Uphold professional representation of the CEO in all dealings.
• Perform ad hoc tasks and assignments to support executive-level decision-making and operations.

Qualifications

• Bachelor’s Degree in Business Administration, Office Management, or a related field (preferred).
• Fluent in Arabic and English (spoken and written).
• Minimum of 5+ years’ proven experience as a Personal Assistant, Executive Assistant, or similar role (preferably in manufacturing, FMCG, or related industries).
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills, with the ability to interact confidently at all levels.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and business correspondence.
• Ability to work under pressure, handle sensitive information with confidentiality, and adapt to changing priorities.

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