Personal Assistant/ Office Administrator

Mouawad Jewellery; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is looking for a proactive Office Administrator to enhance their Consulting team in Abu Dhabi. This role is pivotal in managing office operations, coordinating activities, and supporting management. The ideal candidate will demonstrate exceptional organizational skills and proficiency in Microsoft Office, ensuring smooth office functionality. Responsibilities include managing front desk operations, overseeing supplies, and providing exceptional customer service. Join a dynamic environment where your contributions will directly impact the efficiency and effectiveness of the team, making it a rewarding opportunity for those passionate about administrative excellence.

Qualifications

• Strong organizational skills and proficiency in Microsoft Office are essential.
• Experience in office administration is required.

Responsibilities

• Manage office operations, vendor registration, and document management.
• Provide administrative support and coordinate meetings effectively.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Customer Service

Education

Graduate Qualification

Tools

Microsoft Office

Job description

We are seeking a proactive and highly organized Office Administrator to join our Consulting team in Abu Dhabi. The role involves managing office operations, coordinating activities, supporting management, and requires strong organizational skills and proficiency in Microsoft Office.

Responsibilities:

1. Manage office operations, vendor registration, procurement, document management, and employee support.
2. Manage front desk operations, provide administrative support, and assist team members.
3. Coordinate meetings, oversee supplies, support HR functions, and ensure compliance with regulations.
4. Handle correspondence, maintain filing systems, prepare reports, and act as a point of contact.
5. Provide exceptional customer service, handle inquiries, and maintain records.
6. Supervise administrative personnel and manage production schedules.
7. Maintain and organize filing systems for easy retrieval of documents.
8. Provide logistic support, manage attendance records, and assist with meetings.
9. Provide executive support, manage schedules, and coordinate travel.
10. Monitor office supplies, handle queries, and ensure cleanliness.

Minimum Requirements:

1. Proficiency in Microsoft Office.
2. Strong communication and organizational skills.
3. Experience in office administration.
4. Graduate qualification preferred.
5. Must be Emirati.