Personal Assistant/Executive Assistant-Dubai

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a dynamic Personal Assistant/Executive Assistant to support executive operations in a fast-paced environment. This role involves managing calendars, organizing travel arrangements, and acting as the primary contact for stakeholders. The ideal candidate will possess strong organizational skills, advanced proficiency in Microsoft Office, and the ability to handle confidential information with discretion. Join a team where your proactive problem-solving abilities and attention to detail will make a significant impact on the executive's success. If you thrive in a dynamic work environment and are ready to take on new challenges, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience as a Personal or Executive Assistant in a corporate setting.
• Fluency in English; Arabic proficiency is a plus.

Responsibilities

• Manage executive's calendar and prioritize appointments efficiently.
• Draft correspondence and reports, ensuring professionalism in communications.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Emotional Intelligence

Education

Bachelor's degree in Business Administration

Management or related field

Tools

Microsoft Office Suite

Project Management Tools

CRM Software

Job description

Personal Assistant/Executive Assistant-Dubai

• Manage and prioritize the executive's calendar, ensuring that all appointments and meetings are scheduled efficiently and conflicts are resolved promptly.
• Prepare detailed itineraries for domestic and international travel, including accommodation, transportation, and meeting schedules.
• Act as the main point of contact for internal and external stakeholders, effectively managing communications and fostering professional relationships.
• Draft and edit correspondence, reports, and presentations to ensure clarity and professionalism in all written communications.
• Assist in the preparation and monitoring of budgets, tracking expenses, and ensuring adherence to financial protocols.
• Conduct research and compile data to support decision-making processes, providing insights that align with the executive's goals.
• Coordinate and organize company events, meetings, and conferences, ensuring all logistical details are handled smoothly.
• Implement and maintain efficient office systems, including filing, document management, and digital organization.
• Handle confidential information with discretion and integrity, maintaining the highest level of trust and confidentiality.
• Support project management initiatives by tracking deadlines, deliverables, and ensuring team members are aligned with objectives.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Management, or a related field is preferred for a solid educational foundation.
• At least 3–5 years of experience as a Personal Assistant or Executive Assistant in a fast-paced, corporate environment.
• Fluency in English is essential; proficiency in Arabic or other languages will be considered an asset.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is crucial for effective task execution.
• Familiarity with project management tools and CRM software is desirable to enhance organizational efficiency.
• Strong organizational and time-management skills are essential to manage multiple priorities effectively.
• Excellent verbal and written communication skills are necessary to interact professionally with stakeholders at all levels.
• Proactive problem-solving abilities and a keen attention to detail are critical for anticipating needs and addressing challenges.
• A high level of emotional intelligence and adaptability is important to thrive in a dynamic work environment.