Personal Assistant Executive Assistant

Digital Brothers; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company seeks a proactive and highly organized Personal Assistant/Executive Assistant to support the CEO and COO. The successful candidate will excel in managing schedules, travel coordination, and administrative tasks with precision. Ideal for detail-oriented individuals eager to contribute to executive success in a dynamic environment.

Qualifications

• Fluency in English; knowledge of French is a plus.
• Experience in administrative roles preferred.
• Ability to manage multiple tasks and prioritize.

Responsibilities

• Manage CEO/COO calendar and appointments.
• Coordinate travel schedules and bookings.
• Prepare and organize important meetings.

Skills

Attention to Detail

Proactivity

Stress Resilience

Problem-Solving Mindset

Organizational Skills

Time Management

Bilingual Proficiency (English & French)

Tools

Slack

Monday

Loom

ChatGPT

Zoom

Job description

Your Missions & Responsibilities

In this high-impact position, you will ensure the CEO/COO has everything needed to drive company success while also managing key personal and professional tasks.

• Schedule and Appointments: Keep the CEO/COO's calendar organized and appointments efficiently planned.
• Travel Coordination: Arrange seamless travel schedules, bookings, and accommodations.
• Meeting Preparation: Plan, organize, and ensure smooth execution of important meetings.
• Personal Support: Handle personal errands, organize events, and ensure day-to-day efficiency.
• Administrative Excellence: Update Notion boards, monitor mailboxes, create documents, and develop SOPs.
• Confidentiality Management: Safeguard sensitive information with discretion.
• Research Expertise: Conduct targeted research across topics to inform strategic decisions.

Requirements

We seek someone who goes beyond being detail-oriented; we need someone who owns their tasks, thrives in challenges, and elevates the executive office's performance.

• Attention to Detail & Impeccable Organization: We value a PA/EA who can introduce structure, efficiently organize tasks, and assist the CEO/COO in streamlining our operations.
• Stress Resilience: As the PA/EA to the CEO/COO, you'll need to stay calm and composed under pressure, managing tight deadlines and high-priority tasks effectively.
• Proactivity: We appreciate a PA/EA who takes initiative, demonstrates good judgment, and anticipates the CEO/COO's needs.
• Eagerness to Learn: Familiarity with tools like Slack, Monday, Loom, ChatGPT, Zoom, and others is a plus. We value a PA/EA committed to updating their skills independently to better support the CEO/COO. Basic understanding of automations to streamline processes is also desirable.
• Proficiency in Translators & AI: Since our CEO/COO travels between France and Dubai, and clients primarily speak French, the candidate should be comfortable translating documents and using AI tools for administrative tasks.
• Unwavering Enthusiasm: Show a passion for ensuring smooth operations and providing exceptional support, backed by a track record of effective management.
• Commitment to Excellence: Dedicate yourself to delivering top-notch support to the CEO/COO and the team, going above and beyond for clients.
• Action Taker: Be proactive, follow through on commitments, and embody the mantra "What we say we will achieve, we always do."
• Bilingual Advantage: Fluency in English is essential; knowledge of French is a plus.
• Autonomy & Reliability: Take initiative, meet deadlines, and execute tasks independently.
• Problem-Solving Mindset: Find solutions proactively and think ahead.
• Ambition & Drive: Be eager to grow, face challenges, and make sacrifices for success.

Attributes

• Highly organized and detail-oriented.
• Collaborative team player.
• Customer-centric approach.
• Adaptability to changing environments.
• Calm and effective under pressure.
• Strong time management skills.

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