Personal Assistant (English & Arabic Speaker)

Udrive; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative car-sharing company is on the lookout for a highly organized Personal Secretary to support the CEO. This role is pivotal in managing the executive's schedule, coordinating meetings, and ensuring efficient communication within the team. The ideal candidate will possess excellent organizational skills and a knack for multitasking, all while maintaining confidentiality and discretion. This position offers a unique opportunity to contribute to a forward-thinking organization that is transforming transportation in the Middle East. If you thrive in a dynamic environment and are ready to take on a vital role, this could be the perfect fit for you.

Qualifications

• 3+ years of experience in a similar role is required.
• Strong communication skills in Arabic and English are essential.

Responsibilities

• Manage the CEO's diary, appointments, and travel arrangements.
• Organize documents and prepare reports for meetings.
• Handle sensitive information with discretion.

Skills

Organizational Skills

Communication Skills

Time Management

Discretion

Interpersonal Skills

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Management

Tools

Microsoft Office Suite

Job description

About Us:

Udrive is the First Car Sharing company in the Middle East. Our service innovation provides short-term car rentals, with our entire fleet of cars accessible through our Smartphone App. Licensed by Dubai RTA, we enable a solution that addresses increasing car demands, higher energy costs and limited parking slots, while reducing the negative impacts of private vehicle ownership.

About The Role:

We are seeking a highly organized and efficient Personal Secretary to provide secretarial support to the CEO of our company.
The successful candidate will be responsible for managing the CEO's diary, arranging appointments, travel, meetings, and other duties as assigned. The ideal candidate must have excellent communication skills, both written and verbal, and be able to handle sensitive information with discretion and confidentiality.

Responsibilities:

1. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
2. Screen and prioritize all incoming phone calls and emails.
3. Organize and prepare documents, reports, and presentations for meetings.
4. Make travel arrangements and prepare itineraries.
5. Handle sensitive and confidential information with discretion.
6. Act as a liaison between the CEO and other members of the team.
7. Attend meetings and take minutes when required.
8. Perform other duties as assigned by the CEO.

Requirements:

1. A bachelor's degree in business administration, Management or related field.
2. At least 3 years of experience in a similar role.
3. Excellent organizational and time management skills.
4. Proficient in Microsoft Office Suite.
5. Ability to work under pressure and manage competing priorities.
6. Strong interpersonal and communication skills, specifically in Arabic and English.
7. Discreet and confidential with sensitive information.
8. Flexibility to work outside of normal business hours when required.
9. Ability to work independently and as part of a team.

If you meet the above requirements and are interested in this opportunity, you can send your resume and cover letter.