Personal Assistant Cum Planning Engineer

PIPECARE Group; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in pipeline inspection services is seeking an experienced Personal Assistant Cum Planning Engineer to support the CEO. This role encompasses a range of administrative and technical responsibilities, ensuring effective communication and coordination among departments while maintaining confidentiality. Ideal candidates are detail-oriented, skilled in time management, and possess strong communication abilities. The position involves significant interaction with senior management and requires a Bachelor's degree in Engineering.

Qualifications

• Experience working with senior management level (>5 years).
• Proficient in maintaining corporate confidentiality and privacy.
• Experience in working with different cultures.

Responsibilities

• Provides administrative support to the CEO including scheduling and coordinating tasks.
• Handles communications and monitors office-related issues as delegated.
• Maintains CEO's diary schedule including business and personal meetings.

Skills

Attention to Details

Multitasking

Time Management

Communication Skills

Education

Bachelors of Engineering Degree

Tools

MS Office Applications

Job description

LIN SCANis looking for an experienced Personal Assistant Cum Planning Engineer who will be responsible in providing a full range of administrative and technical support to the CEO, inclusive of highly confidential and sensitive matters.

Key Responsibilities & Authorities

• Handles electronic mails - read, comprehend and sort emails which need immediate attention and response
• Planning, scheduling, monitoring progress, and ensuring adherence to the settimelines, budgets, and specifications
• Sorted emails to coordinate with CEO; take dictation if necessary and respond electronically as per his advice
• Coordinate and/or report all office-related issues to CEO
• Delegate task / give instructions to HODs and employees on behalf of the CEO (via email or verbally)
• Responsible for maintaining corporate confidentiality
• Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
• Receiving/Accommodating CEO’s guests/VIPs and/or visitors at all levels
• Drafts general correspondence, hand over for review and do corrections/revisions accordingly
• Handles and screens incoming calls for the CEO (mobile and land line)
• Attend incoming internal calls (CEO 's office)
• Attend and respond to queries of HODs and employees (via internal calls or email)
• Coordinate HR and Accounts related issues to CEO such as approvals for air tickets and hotel reservations and other relevant office issues
• Handles petty cash fund (CEO’s Office) liquidation and monitor daily balance
• Keeps the CEO’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc
• Take/receive instructions from CEO regarding his personal matters (home, banks, medical and others)
• Bring Up File Updating and Follow Up
• Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the CEO - business & personal)
• Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for CEO (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary)
• Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
• Initiates corrective action when required
• Represent CEO during absence within the delegated capacity
• Issue corrective actions once identified and approved
• Issue official correspondence on behalf of the CEO when necessary

Skills/Experience:

• Bachelors of Engineering Degree graduate
• +5 years’ experience working with senior management level
• Proficient in using MS office applications.
• Hold traits/ skills of data and info confidentiality and privacy.
• Experience in working with different cultures
• Attention to Details, Multitasking, Time Management and with good communication skills
  
  

Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively
• Focus and Multitasking: Ability to maintain focus and multitask effectively
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary
  
  

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:

PIPECARE Group - YouTube

SMART AI CALIPER - Inspection Experience Like Never Before

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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