Personal Assistant (225-618)

Talentmate; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

A leading company seeks a skilled Personal Assistant to support executives by managing their schedules and communications. The ideal candidate must possess excellent organizational skills, a proactive approach, and the ability to handle confidential information. This role requires flexibility, attention to detail, and the capability to manage multiple tasks efficiently.

Qualifications

• Proven experience as a personal assistant or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational skills with keen attention to detail.

Responsibilities

• Manage and organize executive schedules, appointments, and travel arrangements.
• Handle all correspondence, including emails and phone calls.
• Assist in project management by monitoring progress and providing updates.

Skills

Communication

Organizational Skills

Attention to Detail

Multitasking

Problem Solving

Education

Experience in administrative role

Tools

Microsoft Office Suite

Job description

A personal assistant (PA) plays a crucial role in providing comprehensive support to executives, managers, or other professionals by managing their day-to-day activities and enhancing their productivity. A successful personal assistant will handle confidential information with discretion, manage multiple tasks efficiently, and exhibit excellent communication and organizational skills. PAs serve as a crucial link between an executive and their internal and external stakeholders, ensuring smooth operations. Whether organizing meetings, taking notes, managing an executive s calendar, or liaising with other staff, personal assistants must maintain a high level of professionalism and adaptability. Their role often extends beyond traditional administrative duties, requiring them to anticipate the needs of their employer and act proactively.

A personal assistant (PA) plays a crucial role in providing comprehensive support to executives, managers, or other professionals by managing their day-to-day activities and enhancing their productivity. A successful personal assistant will handle confidential information with discretion, manage multiple tasks efficiently, and exhibit excellent communication and organizational skills. PAs serve as a crucial link between an executive and their internal and external stakeholders, ensuring smooth operations. Whether organizing meetings, taking notes, managing an executive s calendar, or liaising with other staff, personal assistants must maintain a high level of professionalism and adaptability. Their role often extends beyond traditional administrative duties, requiring them to anticipate the needs of their employer and act proactively.

Responsibilities

• Manage and organize executive schedules, appointments, and travel arrangements efficiently.
• Coordinate meetings, including setting up technology and preparing agendas and minutes.
• Handle all correspondence, including emails and phone calls, in a timely manner.
• Conduct research and prepare reports or presentations for the executive team as needed.
• Assist in project management by monitoring progress and providing updates regularly.
• Act as a primary point of contact between the executive and other stakeholders.
• Maintain and organize electronic and hard copy filing systems diligently.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Liaise with internal staff at all levels and coordinate project-based work as requested.
• Anticipate the needs of the executive and proactively handle any arising issues.
• Perform other office duties that may include ordering supplies, and managing inventory.
• Provide operational support such as handling confidential matters with discretion.

Requirements

• Proven experience as a personal assistant or in a similar administrative role.
• Excellent verbal and written communication skills are essential for success.
• Demonstrated ability to handle sensitive information with confidentiality and discretion.
• Proficiency in Microsoft Office Suite and familiarity with related software tools.
• Strong organizational skills with a keen attention to detail and multitasking abilities.
• Ability to exercise professional judgment and solve problems independently.
• Flexible and proactive approach to work, with the ability to manage multiple priorities.

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