Personal Assistant

AG INTERNATIONAL CONSULTING; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking an Executive Assistant to provide comprehensive support to an executive. The role involves managing schedules, facilitating communication, and handling sensitive information with discretion. Candidates should possess excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving. This position requires adaptability in a fast-paced environment and proficiency in Microsoft Office Suite.

Qualifications

• Excellent verbal and written communication skills in English.
• Strong organizational skills to manage multiple projects.
• High level of discretion and confidentiality.

Responsibilities

• Manage complex calendars and schedule meetings.
• Conduct research and compile reports for decision-making.
• Assist in budget management and track expenses.

Skills

Communication

Organizational Skills

Interpersonal Skills

Problem Solving

Discretion

Tools

Microsoft Office Suite

Job description

Vacancy

1 Vacancy

Job Description

• Manage complex calendars, ensuring optimal scheduling of meetings, appointments, and events to maximize productivity.
• Act as a gatekeeper by screening calls and emails, prioritizing communications, and responding on behalf of the executive when appropriate.
• Conduct thorough research and compile reports, providing insights that aid in informed decision-making for the executive.
• Prepare and edit correspondence, presentations, and other documents, maintaining a high standard of professionalism and accuracy.
• Facilitate communication across departments by ensuring timely updates and follow-ups on action items and projects.
• Organize and maintain filing systems, both electronic and physical, for easy retrieval and efficient workflow.
• Assist in budget management by tracking expenses and preparing financial reports to support the executive’s financial decisions.
• Plan and execute events, from team meetings to corporate functions, ensuring every detail aligns with the executive's vision.
• Support personal tasks as needed, displaying discretion and confidentiality in handling sensitive information.
• Personal support for madam health and home support and to stay/live with madam

Desired Candidate Profile

• Excellent verbal and written communication skills in English, with a preference for candidates who can communicate in additional languages.
• Strong organizational skills, reflected in your ability to prioritize tasks and manage multiple projects simultaneously.
• High level of discretion and confidentiality, essential for handling sensitive information and personal matters of the executive.
• Ability to adapt to a fast-paced environment, showcasing resilience and a proactive approach to problem-solving.
• Strong interpersonal skills, allowing for effective collaboration with diverse teams and stakeholders.
• Demonstrated proficiency in Microsoft Office Suite and other relevant software, showcasing your technical abilities.
• A positive attitude and a willingness to take initiative, essential for providing comprehensive support to the executive.

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