Personal Assistant

What is the purpose of this role?

The Personal Assistant (PA) plays a key supportive role in a company, typically working closely with CEO and Managing Partner. The purpose of the PA role is to help them stay organized, efficient, and focused on high-priority tasks. Here's a breakdown of the main purposes and responsibilities:

Key accountabilities:

• Organize and schedule meetings, appointments, and internal reviews, while maintaining accurate and updated calendars.
• Handle incoming phone calls and email correspondence professionally, relaying messages promptly and accurately.
• Take comprehensive meeting minutes and ensure action points are clearly recorded and followed up.
• Assist with the day-to-day management of the executive’s schedule, prioritizing tasks and appointments effectively.
• Run personal and professional errands as needed, ensuring timely and discreet completion.
• Coordinate national and international travel arrangements, including flight bookings, hotel accommodations, visa processing, and transportation.
• Organize and support events, store visits, team gatherings, and speaking engagements, handling all logistics.
• Liaise with internal departments and external stakeholders to support business operations and communication.
• Assist in preparing presentations, reports, and meeting materials, ensuring accuracy and professionalism.
• Uphold confidentiality and professionalism when handling sensitive company information.
• Stay proactive in anticipating the needs of the executive and the wider team.

Background:

• Bachelor’s Degree Holder
• Minimum 2 years of experience in a similar role is required.
• Ability to work under pressure and meet deadlines.
• Excellent organization, communication, and presentation skills.
• Ability to multi-task, prioritize, and manage time effectively.
• Strong verbal and written communication skills in English.
• Excellent level of working knowledge on MS Office (PowerPoint, word, excel).
• Efficient, well organized, and has the ability to maintain confidentiality at all times.
• Strong Interpersonal skills with the ability to build and maintain relationships with stakeholders.