Personal Assistant

The Naked Headhunter; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A diversified holding company in Dubai is looking for a Personal Assistant to provide high-level executive support to the Executive Director. The role involves managing a busy calendar, coordinating meetings, and arranging complex travel. Ideal candidates will possess impeccable organisational skills, discretion, and strong communication abilities. This full-time position offers a competitive salary and performance-based bonuses.

Benefits

Competitive salary

Discretionary performance-based bonus

Travel and business expenses covered

Qualifications

• Proven experience supporting a C-suite executive in a fast-paced environment.
• Fluent and well-spoken in English, ideally at native level.
• Strong understanding of corporate structures and banking requirements.

Responsibilities

• Manage a busy calendar across multiple time zones.
• Coordinate meetings and handle confidential communications.
• Arrange complex domestic and international travel.

Skills

Organisational skills

Discretion

Communication skills

Tech proficiency

Proactive problem-solving

Multitasking

Tools

MS Office

Google Workspace

Project management tools

AI platforms

Job description

Job Title: Personal Assistant to Executive Director – Multi-Business Holding Company (Real Estate & Hospitality Focus)

Overview

We are seeking an exceptional Personal Assistant to provide high-level executive support to the Executive Director of a diversified holding company with interests in real estate, hospitality, and other business ventures. This role requires impeccable organisational skills, absolute discretion, and the ability to anticipate the needs of a fast-moving executive managing multiple companies across multiple jurisdictions.

Key Responsibilities

Executive Support

• Manage an extremely busy and frequently changing calendar across multiple time zones.
• Coordinate and prepare for meetings, calls, and events — including briefing materials, agendas, and follow-ups.
• Handle confidential communications with professionalism and discretion.
• Filter and prioritise incoming requests, ensuring the Executive’s time is used effectively.
• Collaborate seamlessly with other PAs and team members based in Dubai, India, and London.

Corporate Administration

• Maintain an up-to-date register of all personal and corporate entities, including structures across multiple jurisdictions.
• Organise, track, and ensure easy access to all corporate paperwork required by the Executive Director.
• Coordinate with service providers to obtain directors’ information and other documentation for the formation of new companies in the UAE and internationally.
• Prepare, organise, and liaise on paperwork required by bankers globally for account openings, compliance, and ongoing requirements.

Travel, Events & Functions

• Arrange complex domestic and international travel — flights, private charters, visas, accommodation, and itineraries.
• Assist with visa applications and passport renewals for the principal — including US, Schengen, and other destinations.
• Utilise AI tools to optimise travel planning, create schedules, and summarise itineraries for efficiency.
• Organise high-profile corporate and hospitality functions, including launch events, investor gatherings, and VIP occasions.

Operational & Administrative

• Maintain accurate digital and physical filing systems for corporate and project documentation.
• Monitor and track project deadlines, key deliverables, and follow-up actions.
• Use AI tools to take and summarise meeting notes, streamline communications, and improve workflow efficiency.
• Be highly responsive via iPhone and digital communication tools to ensure timely and proactive responses to messages and emails.
• Proven experience supporting a C-suite executive, entrepreneur, or business owner in a demanding, fast-paced environment.
• Strong understanding of corporate structures, compliance documentation, and banking requirements in the UAE and internationally.
• Exceptional organisational and multitasking skills with the ability to prioritise effectively.
• High level of discretion, loyalty, and confidentiality.
• Fluent and well-spoken in English, ideally at native level.
• Excellent written and verbal communication skills; polished, professional manner.
• Strong tech skills — proficient with MS Office, Google Workspace, project management tools, and AI platforms for productivity.
• Able to work flexible hours to accommodate global time zones.

Attributes We Value

• Proactive problem-solver who anticipates needs before they arise.
• Calm under pressure and adaptable to sudden changes.
• Commercially astute with an eye for detail.
• Discreet, trustworthy, and self-motivated.

Location & Logistics

• Base: Dubai, UAE (travel requirement is rare).
• Contract: Full-time, permanent.
• Hours: Core hours with flexibility to work across multiple time zones.

Compensation

• Competitive salary (commensurate with experience).
• Discretionary performance-based bonus.
• Travel and business expenses covered.

Executive Assistant - Jumeirah Group & Corporate

Administration Coordinator - Medical Benefits, Pre-approvals