Personal Assistant

Innovo Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading enterprise in Dubai is seeking an experienced Executive Assistant to support a C-Level team member with personal and professional responsibilities. This role involves managing dynamic schedules, handling confidential correspondence, organizing meetings, and overseeing household operations. The ideal candidate will possess exceptional organizational skills and a proactive approach to seamlessly manage various commitments in a friendly and professional manner.

Qualifications

• Experience supporting high-level executives, preferably in a corporate environment.
• Ability to handle confidential information with discretion.
• Strong multitasking abilities and capacity to manage dynamic schedules.

Responsibilities

• Manage calendar coordination and travel arrangements for CPO.
• Prepare presentations, reports, and handle administrative support.
• Oversee household operations and support personal errands.

Skills

Exceptional organizational skills

Attention to detail

Proactive attitude

Effective communication

Job description

Role Overview

We are seeking an experienced, highly organized, detail-oriented, and proactive Executive Assistant to support our C-Level team member with both personal and professional responsibilities. This role requires a proactive individual with exceptional organizational skills, a keen eye for detail, and the ability to seamlessly manage work and personal commitments.

The successful candidate will handle a dynamic schedule, various tasks, and serve as the primary point of contact for internal and external clients, stakeholders, and high-profile contacts, representing the C-Level team in a friendly and professional manner. The role is primarily based in our Dubai Hills office, with occasional offsite work.

Key Responsibilities

You will be responsible for providing seamless support across business and household domains, including:

• Managing calendar coordination, travel arrangements, meetings, and communication for the CPO.
• Handling confidential correspondence, preparing presentations, reports, and providing administrative and project support.
• Organizing and executing meetings, events, offsites, and social functions.
• Acting as a liaison with internal and external stakeholders to ensure smooth communication.
• Overseeing household operations, family logistics, appointments, travel, and service provider management.
• Supporting personal errands, shopping, wellness scheduling, and coordinating special occasions.
• Managing driver schedules and ensuring operational efficiency across commitments.
• Maintaining and tracking expenses, petty cash, and financial admin, with timely reporting to Finance.
• Coordinating travel itineraries, agendas, and documents for personal and business trips.
• Providing support to the HR team, including preparing materials for meetings, projects, and presentations.