Personal Assistant

Location: The position is based in Dubai, with a requirement to travel for six months each year to Europe. This position may require you to spend some time travelling on yachts.

Job Summary

We are seeking a highly organized and efficient Executive/Personal Assistant to support a dynamic and visionary individual. This pivotal role requires a proactive individual capable of managing a diverse array of responsibilities while maintaining the utmost professionalism and confidentiality.

Key Duties & Responsibilities

• Calendar and Schedule Management: Organize and maintain an active calendar, including appointments, meetings, and travel arrangements, ensuring optimal time management and prioritization.
• Communication Liaison: Serve as a primary point of contact for internal and external communications. Draft, proofread, and manage correspondence, ensuring clarity and professionalism.
• Travel Coordination: Plan and manage complex itineraries, including flight bookings, accommodations, and transportation, with attention to detail and efficiency.
• Project Management: Assist in overseeing various projects, tracking progress, and facilitating communication among stakeholders to ensure deadlines are met.
• Personal Support: Provide personal assistance on various tasks, including scheduling personal appointments, managing household staff, and coordinating family events.
• Research and Data Management: Conduct research and compile reports on various topics as requested. Manage and organize documents and data for easy access and reference.
• Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality, always ensuring the company owner’s privacy and security.

Benefits & Perks

• Competitive salary and benefits package.
• Opportunity to work closely with a visionary leader and gain insight into the workings of a million-dollar enterprise.
• A dynamic and fast-paced work environment with opportunities for professional growth

Skills Required

• Proven experience as an Executive or Personal Assistant, supporting high-level executives.
• Exceptional organizational skills and attention to detail, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with a professional demeaner.
• High proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools.
• Ability to maintain discretion and confidentiality, exercising sound judgment in all interactions.
• Willingness to travel to and around France for six months each year and adapt to dynamic work environments.

Personal Attributes

This position is ideal for a driven and highly capable individual who thrives in a challenging and rewarding atmosphere. If you are eager to contribute to a leading organization and support a transformative leader, you must possess the following.

• Impressive written and spoken English and French is non-negotiable.
• Curious, ambitious and resourceful mindset with proactive approach to problem solving and a desire to explore innovative solutions.
• A self-motivated, target-driven mentality with a desire to achieve beyond their expectations.
• Approachable in nature.
• Strong decision-making skills.
• Ability to operate independently whilst collaborating closely with others.
• Highly organised and structured with good time management