Personal Assistant

مجوهرات داماس; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading jewelry company in Dubai is looking for a skilled individual to provide secretarial and administrative support to the management team. The ideal candidate must possess a Bachelor's degree and have 3-5 years of relevant experience. Responsibilities include maintaining office records, assisting in legal documentation, and facilitating travel arrangements. Excellent communication skills in English and proficiency in MS Office are required. This role offers an opportunity to work in a fast-paced environment where multitasking and interpersonal skills are essential.

Qualifications

• 3 - 5 years of relevant experience.

Responsibilities

• Assisting Management/CEO in day-to-day correspondence/work.
• Maintain logs and records of office activities.
• Assist in preparation of various legal documents.
• Perform all activities related to Trademark Registrations.
• Handle hotel bookings & travel arrangements for Management.

Skills

Excellent communication – English

Excellent usage of MS Office

Basic knowledge of preparing Legal documents

Excellent interpersonal skills

Presentable

Assertive

Multi-tasking abilities

Education

Bachelor’s or equivalent degree

Job description

About the company

Damas Jewellery is the leading jeweller in the Middle East with its foundation dating back to 1907. Headquartered in Dubai, United Arab Emirates, Today it operates 150 stores across the GCC and employs more than 1200 people. Over 40 prestigious international brands are part of Damas Jewellery’ varied portfolio alongside its own branded in-house collections, offering customers a wide range of designs suited to all occasions.

Website: http://www.damasjewellery.com

Job Objectives

Provide high quality secretarial & administrative support including general and project-based work. Project a professional company image through professional in-person and phone interaction.

Key Performance Indicators

• Promptness in work
• Efficient maintenance of records, registers & files
• Good co-ordination skills.
• Excellent follow-up ensuring that all jobs are completed within time targets.

Role Overview and Responsibilities

• Assisting Management/CEO in day-to-day correspondence/work. Respond to routine items not requiring supervisor's attention in accordance with specific instructions and standard procedure.
• Maintain logs and records of office activities; compile information for regular or special reports from logs and records maintained; maintain office all legal records and process related forms in accordance with standard procedures.
• Assist in preparation of various documents (M.O.U, Memorandum & Articles of Association) as per standard formats.
• Perform all activities related to Trademark Registrations (before commencement of business operations in the particular region).
• Assume complete control of high level and confidential documents. Ensure all documents are well maintained and filed for easy and fast retrieval.
• Responsible for general secretarial functions like fixing appointments/meetings, preparing reports & presentations, handling visitors, etc.
• Prepare LPORs for Stationery and other office needs. Follow-up on the same till the requirements are fulfilled.
• Create and distribute Minutes of Meeting.
• Handle hotel bookings & travel arrangements for Management.
• Create memos, circulars, etc. and maintain records for all incoming & outgoing correspondence relating to senior management.
• Assist the CEO as and when required.
• Monitoring and supervising the work schedule of support staff.
• Perform other department related activities as instructed by HOD.
• Perform activities related to Board Meeting.
• Supporting Investment & Partnership team for legal documentation.

Required Experience, Qualifications, Skills and Knowledge

Education:

Bachelor’s or equivalent degree

Experience:

3 - 5 years of relevant experience

Core Competencies / Skills:

• Excellent communication – English.
• Excellent usage of MS Office.
• Basic knowledge of preparing Legal documents.
• Excellent interpersonal skills.
• Presentable.
• Assertive.
• Multi-tasking abilities.