Personal Assistant

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a Personal Assistant to enhance productivity and efficiency by providing comprehensive administrative support to senior management. The ideal candidate will manage calendars, organize travel, and maintain confidentiality while anticipating executive needs. This role requires excellent communication skills, strong organization, and the ability to multitask in a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask effectively.

Responsibilities

• Manage and coordinate detailed calendars with multiple appointments and meetings daily.
• Organize travel arrangements including flight bookings, accommodation, and itineraries.
• Act as a primary point of contact between executives and internal/external clients.

Skills

Communication

Organization

Problem Solving

Time Management

Discretion

Tools

MS Office Suite

Digital Communication Tools

Job description

Job Description

A Personal Assistant (PA) plays a pivotal role in enhancing the productivity and efficiency of an organization by providing comprehensive administrative support to senior management or executives. The ideal PA is a proactive individual with remarkable problem-solving skills, capable of managing tasks with discretion and professionalism. This role demands versatility, excellent time-management skills, and the ability to multitask effectively in a fast-paced environment. A PA should also be willing to handle both professional and personal duties, ensuring the executive can focus on key business areas. Additionally, maintaining confidentiality is crucial, as the PA often has access to sensitive information and executive decisions. A successful PA builds a strategic partnership with their executive, anticipating needs and addressing potential issues proactively to maximize productivity.

Responsibilities

1. Manage and coordinate detailed calendars with multiple appointments and meetings daily.
2. Organize travel arrangements including flight bookings, accommodation, and itineraries.
3. Prepare and edit correspondence, reports, and presentations ensuring accuracy.
4. Act as a primary point of contact between executives and internal/external clients.
5. Assist in managing and organizing personal tasks for executives as needed.
6. Screen and direct phone calls, emails, and inquiries to respective departments.
7. Track and reconcile budgetary expenses and submit detailed expense reports monthly.
8. Coordinate logistics for meetings, conferences, and corporate events.
9. Maintain executive task lists and follow up on pending tasks or projects.
10. Liaise with department staff to ensure timely completion of delegated projects.
11. Conduct research and compile data to prepare documents and reports.
12. Handle sensitive information with confidentiality and discretion.

Requirements

1. Proven experience as a Personal Assistant or in a similar administrative role.
2. Excellent verbal and written communication skills.
3. Proficient in MS Office Suite, calendar management, and digital communication tools.
4. Strong organizational skills with the ability to multitask effectively.
5. High attention to detail and excellent follow-up skills.
6. Ability to work independently and anticipate executive needs proactively.
7. Professional demeanor with problem-solving skills.