Personal Assistant

Motoq General Trading LLC; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company based in Dubai seeks an experienced Administrative Support Professional. The role involves managing schedules, facilitating communication, and coordinating travel, requiring a solid educational foundation and several years of relevant experience in a corporate environment. Ideal candidates will demonstrate strong organizational skills, proficiency in project management tools, and discretion.

Qualifications

• Minimum 3-5 years of experience in an administrative support role.
• Proficient in project management software.
• Excellent verbal and written communication skills in English.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate travel arrangements and facilitate communication.
• Prepare and edit correspondence and documents.

Skills

Organization

Communication

Discretion

Problem-solving

Adaptability

Education

Bachelor’s degree in Business Administration

Tools

Project management software

Job description

Master of Arts, Company Secretary, Chartered Accountant, CA Inter

Nationality

Female

Vacancy

1 Vacancy

Job Description

• Manage complex calendars, ensuring optimal scheduling of meetings, appointments, and events to maximize productivity.
• Act as a gatekeeper by screening calls and emails, prioritizing communications, and responding on behalf of the executive when appropriate.
• Conduct thorough research and compile reports, providing insights that aid in informed decision-making for the executive.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation, while ensuring a seamless travel experience.
• Facilitate communication across departments by ensuring timely updates and follow-ups on action items and projects.
• Prepare and edit correspondence, presentations, and other documents, maintaining a high standard of professionalism and accuracy.
• Organize and maintain filing systems, both electronic and physical, for easy retrieval and efficient workflow.
• Assist in budget management by tracking expenses and preparing financial reports to support the executive’s financial decisions.
• Plan and execute events, from team meetings to corporate functions, ensuring every detail aligns with the executive's vision.
• Support personal tasks as needed, displaying discretion and confidentiality in handling sensitive information.

Desired Candidate Profile

• A minimum of a bachelor’s degree in Business Administration or a related field, showcasing a solid educational foundation.
• At least 3-5 years of experience in an administrative support role, preferably within a corporate environment, demonstrating relevant expertise.
• Proficiency in project management software and tools, highlighting your ability to manage tasks effectively.
• Excellent verbal and written communication skills in English, with a preference for candidates who can communicate in additional languages.
• Strong organizational skills, reflected in your ability to prioritize tasks and manage multiple projects simultaneously.
• High level of discretion and confidentiality, essential for handling sensitive information and personal matters of the executive.
• Ability to adapt to a fast-paced environment, showcasing resilience and a proactive approach to problem-solving.
• A positive attitude and a willingness to take initiative, essential for providing comprehensive support to the executive.

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