Personal Assistant

ADMIN & EXECUTIVE/PERSONAL ASSISTANT RESPONSIBILITIES

1. Manage information flow in a timely and accurate manner.
2. Manage executives' calendars and set up meetings across global time zones.
3. Take minutes of meetings and circulate them to attendees.
4. Greet visitors professionally at all times.
5. Attend important meetings with the Managing Director.
6. Draft memos and announcements for internal and external communication.
7. Renew company tenancy contracts, trade licenses, insurances, vehicle registrations, and other mandatory memberships or certificates.
8. Manage and maintain records of all legal documents, including MOUs, Board Resolutions, and other confidential documents.
9. Attend meetings with the board of directors when necessary.
10. Support and coordinate business management requests.
11. Assist other teams as required.
12. Maintain departmental records.
13. Oversee workplace security and safety, ensuring compliance with UAE regulations, and coordinate repairs with service providers.

HR RESPONSIBILITIES

1. Handle recruitment, selection, and onboarding processes.
2. Prepare employee-related documents such as Offer Letters, Appointment Letters, Confirmation Letters, Promotion Letters, and Warning Letters.
3. Process visa applications, renewals, and cancellations through DMCC and Dubai Trade Portals.
4. Prepare and ensure timely salary processing.