Personal Assistant

Protectol Health; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company is seeking a dynamic Personal Assistant to the CEO, responsible for managing the CEO’s calendar, coordinating communications, and supporting decision-making. The ideal candidate will have strong organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Organize and maintain the CEO’s calendar, including scheduling appointments and meetings.
• Serve as the first point of contact between the CEO and internal/external members.
• Handle confidential information with discretion and integrity.

Skills

Communication

Time Management

Organizational Skills

Discretion

Problem Solving

Job description

Job Description

The role of a PA to the CEO is dynamic and requires a combination of strong organizational skills, discretion, and the ability to manage various tasks simultaneously, all while ensuring the CEO's priorities are met effectively.

Job Responsibilities

• Organize and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements
• Prioritize meetings and events based on the CEO’s preferences and time constraints.
• Serve as the first point of contact between the CEO and internal/external members.
• Screen emails, and other communications, responding on behalf of the CEO when appropriate.
• Draft, proofread, and send correspondence, including emails, memos, and reports.
• Handle confidential information with discretion and integrity.
• Manage expense reports and reimbursements for travel and other CEO-related expenses.
• Arrange and coordinate meetings, including virtual, in-person, and conference calls.
• Ensure meeting materials, agendas, and presentations are prepared ahead of time.
• Coordinate events or conferences attended by the CEO, including logistics, invitations, and materials.
• Maintain and organize the CEO’s files, ensuring easy access to important documents.
• Ensure all important documents are accurately filed and archived, both digitally and physically.
• Assist with special projects as directed by the CEO, ensuring tasks are completed on time and to the highest standards.
• Track project deadlines, progress, and deliverables, ensuring nothing falls through the cracks.
• Handle sensitive information in a professional and confidential manner, demonstrating trustworthiness.
• Support decision-making by gathering relevant information and providing summaries or insights when needed.
• Provide personal support to the CEO as needed, including managing personal appointments, errands, and other non-business-related tasks.
• Coordinate with high-level executives, clients, and business partners.
• Perform any other duties as required by the CEO to ensure efficient functioning of both professional and personal matters.
  
  

Key Skills

• Communication
• Time Management
• Organizational Skills
• Discretion
• Problem Solving